What are the responsibilities and job description for the Procurement Coordinator position at Cambridge Investment Research, Inc.?
Job Summary
The Procurement Coordinator provides administrative, documentation, and workflow support for procurement and vendor management activities under the direction of Legal leadership. This role coordinates vendor intake, due diligence tracking, contract routing, recordkeeping, stakeholder communication, and follow-up in accordance with established policies and procedures. The ideal candidate is organized, proactive, and comfortable managing multiple supplier relationships, project needs, and deadlines.
Key Deliverables And Responsibilities
Cambridge has competitive benefits and promotes a work/life balance to encourage individual success.
Cambridge Overview
Cambridge is a financial solutions firm that provides business support services to thousands of independent financial advisors. These advisors offer personalized investment services including wealth management, financial planning, and retirement services to individuals and families across the country. Cambridge provides significant compliance, technology, and transaction processing support to these financial advisors and their offices.
The Procurement Coordinator provides administrative, documentation, and workflow support for procurement and vendor management activities under the direction of Legal leadership. This role coordinates vendor intake, due diligence tracking, contract routing, recordkeeping, stakeholder communication, and follow-up in accordance with established policies and procedures. The ideal candidate is organized, proactive, and comfortable managing multiple supplier relationships, project needs, and deadlines.
Key Deliverables And Responsibilities
- Coordinate procurement and vendor management workflows, including intake, vendor selection documentation, due diligence, onboarding, contract routing, issue follow-up, and offboarding.
- Manage a queue of vendor-related requests and tasks by monitoring deadlines, updating status, and following up on outstanding items.
- Serve as an administrative point of contact for internal and external stakeholders; gather information, coordinate communications, schedule follow-ups, route requests, and escalate matters requiring legal, business, or management input.
- Administer vendor due diligence activities for firm and financial professional vendors by collecting documentation, tracking required steps, and supporting compliance with applicable policies and procedures.
- Collect, track, and maintain vendor financial and administrative information, including tax forms, payment details, invoice support, fee schedules, vendor setup materials, and other onboarding and payment records.
- Prepare procurement reports, sourcing summaries, supplier performance updates, spend analyses, and material status information for management and project stakeholders.
- Track procurement spending, supplier pricing, purchase-order activity, cost trends, commitments, and budget-related information.
- Review supplier quotations, identify cost variances, and support budget management.
- Identify opportunities for cost reduction, supplier optimization, sourcing efficiency, process improvement, and stronger commercial terms.
- Maintain vendor relationship and contract administration records, including contract status, renewal dates, signatures, approvals, and complete, current files.
- Support meetings of the VOP Committee or similar bodies through scheduling, agenda preparation, materials coordination, note taking, and follow-up tracking.
- Develop and maintain training materials, job aids, process documentation, and communications related to procurement and vendor management.
- Support special projects and emerging issues by gathering information, preparing status updates, coordinating logistics, and completing assigned administrative tasks.
- At least one year of related experience supporting vendor relationships, procurement, contract administration, or a comparable business process.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
- Effective written and verbal communication skills and the ability to coordinate with internal teams, suppliers, and other external stakeholders.
- Sound judgment in routing requests and escalating matters that require legal, business, or management review.
- Proficiency with Microsoft Excel; experience with Workday and OneTrust is preferred.
Cambridge has competitive benefits and promotes a work/life balance to encourage individual success.
- Premium benefit package including medical, vision, dental, life and long-term disability insurance
- Vacation/sick time
- 401K retirement plan with company matching program
- Eleven paid holidays
Cambridge Overview
Cambridge is a financial solutions firm that provides business support services to thousands of independent financial advisors. These advisors offer personalized investment services including wealth management, financial planning, and retirement services to individuals and families across the country. Cambridge provides significant compliance, technology, and transaction processing support to these financial advisors and their offices.