Policy & Documentation Specialist

Job Type

Full-time

Description

Cambrae Business Strategies, Inc., recognized for consistently providing excellent results for its federal government and private sector clients, is seeking a highly motivated and experienced Logistics Equipment Management Specialist to join our team. This position supports our government client within the Office of the Deputy Assistant Secretary of War for Logistics (ODASW(Log)) Equipment Directorate, specifically within the Policy & Documentation functional team. The successful candidate will serve as a Property Management professional providing direct support to senior defense leadership at the Mark Center, Alexandria, VA.

Program Context

ODASW(Log) is responsible for the Department’s logistics strategy and policy for supply, storage and distribution, property and equipment, transportation, and program support. The Equipment Directorate within ODASW(Log) is the Senior Accountable Official responsible for equipment management, property accountability governance, and financial audit remediation for general property and equipment assets across the Department’s Defense Agencies and Field Activities.

This role is embedded within the Equipment Directorate and requires regular interaction with Defense Agency property officials, audit teams, senior ODASW(Log) leadership, and cross-functional stakeholders. The contractor operates within the ODASW(Log) governance structure and must maintain an active SECRET clearance throughout the period of performance.

Key Responsibilities

This position is responsible for equipment management policy development, external inquiry response, and APO training development in support of ODASW(Log):

Equipment Policy, Development and Maintenance

• Develop, review, and update equipment management policies, instructions, and guidance documents for ODASW(Log), ensuring alignment with current DoW directives, NDAA provisions, and financial audit requirements.
• Draft policy memoranda, guidance documents, and procedural instructions that translate DoW-level equipment management requirements into actionable direction for Defense Agencies and Field Activities.
• Conduct policy gap analyses comparing current ODASW(Log) equipment management guidance against the latest versions of DoW Instruction 5000.64, DoW Manual 4140.01, and related directives, identifying areas requiring update or supplemental guidance.
• Coordinate policy review staffing across ODASW(Log) and with external stakeholders (Services, Agencies, OUSD(A&S)) to ensure comprehensive review and concurrence prior to issuance.
• Maintain a policy document registry tracking all ODASW(Log) equipment management issuances, including version history, review cycle dates, and applicability determinations.
  
  

External Inquiries and Congressional Response

• Support studies and draft responses to support government employees who are tasked with responding to external inquiries, CATMS Taskers, DoW IG, GAO audit reports, Congressional Reports, and other Congressional correspondence; deliver draft responses at least three business days prior to internal DoW suspense.
• Attend Federal Accounting Standards Advisory Board (FASAB) and other Financial Management meetings to assist the Government in updating logistics policy to comply with decisions; make recommendations to logistics and financial policies based upon FASAB guidance.
  
  

APO Training Development

• Support the development of an Accountable Property Officer (APO) training certification framework and material development.
• Design, develop, and deliver equipment management training curricula covering property accountability fundamentals, DPAS APSR functionality, physical inventory procedures, equipment lifecycle management, and compliance with DoW Instruction 5000.64.
• Develop role-specific training modules for property book officers, hand receipt holders, custodial officers, and equipment management staff, ensuring content aligns with current policy and audit requirements.
• Create and maintain training materials including instructor guides, job aids, quick reference cards, and online learning content compatible with government learning management systems.
• Track training completion rates and assess effectiveness through post-training evaluations, reporting results quarterly.
• Attend and actively participate in weekly Equipment Directorate status briefings, providing updates on assigned task areas, escalating issues requiring senior attention, and documenting action items.
• Develop and distribute meeting minutes for all Directorate meetings attended, capturing decisions, assignments, action items, and deadlines.
• Prepare briefings, read-ahead materials, and executive-level presentations for senior DoW officials and stakeholders.
• Support the comprehensive annual summation of all Notices of Findings and Recommendations (NFRs) and Corrective Action Plans (CAPs) related to equipment, compiling data from Defense Agencies and contributing to the executive summary document.
• Develop equipment management metrics, dashboards, and performance indicators providing senior leadership with visibility into program health, compliance status, and improvement trends.
• Support the development and distribution of the Equipment Directorate newsletter, drafting content covering property accountability updates, policy changes, metrics highlights, best practices, and lessons learned.
• Coordinate with Defense Agency and Field Activity property accountability officers to ensure consistent application of DoW Instruction 5000.64 requirements, providing technical guidance and interpretation support as needed.
• Use ADVANA analytics platform to review NFRs, CAPs, and dashboards, performing data analysis and research to support audit remediation, risk management, and accountability activities.
• Comply with all PWS requirements including contractor identification in communications, core duty hours (0900–1500 EST, with start no earlier than 0630 and end no later than 1730), and onsite presence requirements.
  
  

Required Qualifications

• Active SECRET security clearance required at time of onboarding; must be maintained throughout the period of performance.
• Bachelor’s degree in Logistics Management, Supply Chain Management, Business Administration, or a related discipline is highly preferred.
• At least 7–10 years of progressive, hands-on experience in DoW equipment management, property accountability, or logistics operations. At least 2 years must include direct support to APSR compliance, physical inventory management, or equipment management policy development at the ODASW, Service, or Defense Agency level.
• Demonstrated proficiency with ELMS/DPAS, including APSR functionality.
• Deep knowledge of DoW-specific regulations governing equipment accountability, FIAR, and financial management, including: DoDI 5000.64, DoW FMR Vol. 4, FIAR Guidance, and applicable OMB circulars.
• Demonstrated knowledge of internal control design, assessment, and risk-based corrective action planning.
• Demonstrated experience developing and delivering written analyses, briefings, and presentations for senior Government stakeholders (GS-15/SES equivalent).
• Demonstrated experience supporting complex audit remediation or corrective action efforts, including root cause analysis, documentation support, CAP development, and cross-organizational coordination.
• Proficiency with ADVANA analytics platform for NFR/CAP review and audit data analysis.
• Strong analytical, verbal, and written communication skills; ability to translate complex audit findings into clear, actionable executive products.
  
  

Preferred Qualifications

• DAWIA Certification in Life Cycle Logistics or Certified Professional Property Specialist (CPPS).
• Experience with ELMS/DPAS APSR data validation, reconciliation, and audit assertion support (existence, completeness, accuracy, valuation).
• Extensive knowledge of Government Furnished Property and Property in the Possession of Contractors regulatory provisions.
• Extensive knowledge and experience with equipment management policy development and training development.
  
  

Work Location & Conditions

• Primary duty location: Mark Center, Alexandria, VA (with NCR travel to the Pentagon as required; NCR travel is not reimbursable).
• Core hours: 0900–1500 EST, Monday–Friday (excluding Federal holidays); standard workday of 8 hours with a 30-minute meal period; earliest start 0630, latest end 1730.
• Key Personnel must be onsite between 0800 and 1630 each business day except when on approved leave or telework.
• Telework is at Government discretion and subject to COR approval.
• All work performed on Government-furnished equipment using Government networks (NIPRNET/SIPRNET); personal devices and non-DoD accounts are prohibited for official business (DoDI 5200.48).
• All personnel must sign a Non-Disclosure Agreement and complete ADAP Form 209-506-5 within five (5) business days of contract award.
  
  

About Cambrae Business Strategies, Inc.

Cambrae Business Strategies, Inc. is a Women-Owned Small Business (WOSB) headquartered in Bowie, MD, delivering high-impact program management, logistics governance, FIAR support, and advisory services to federal defense clients. Cambrae is the incumbent contractor supporting ODASW(Log) equipment management and FIAR operations, providing uninterrupted performance and deep institutional knowledge of the Department’s governance structure, systems environment, and audit remediation priorities.

Cambrae Business Strategies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Salary Description

$92,000 - $102,000