What are the responsibilities and job description for the Assistant Community Manager position at CAM Growth Partners LLC?
Assistant Community Manager – HOA & Condominium Associations
Important Application Step – Required
All applicants must complete the Culture Index Survey before their application can move forward.
Survey link: https://go.cultureindex.com/p/oZZarSwt5a5iSR
Please complete the survey before or immediately after submitting your application. Applications without a completed survey will not be considered.
Survey instructions:
The survey is best completed on a laptop or desktop computer. A mobile phone may be used, but it typically takes longer.
Answer honestly based on how you naturally operate, not how you think an employer might want you to answer.
Individual survey responses are not visible. Only overall results are reviewed.
There is no way to prepare for or influence the outcome of the survey.
If you see words that are similar in meaning and more than one applies to you, select all that apply. Do not skip a word because it feels similar to a previous one if it still describes you.
Company
CAM Growth Partners LLC
Location
Venice, FL 34285
This position is based in the Venice area with regular travel to assigned communities. This is not a remote role.
Reports To
Community Manager and Director of Community Management and Client Services
Job Overview
The Assistant Community Manager supports the Community Manager and Director of Community Management and Client Services in the day-to-day administration and operations of assigned homeowners’ and condominium associations. This role provides administrative, financial, and operational support and assists with communication between Boards of Directors, homeowners, vendors, and internal staff.
Responsibilities
Assist with preparation and distribution of board packets, meeting materials, budgets, and homeowner communications.
Support accounts payable and accounts receivable processes, including invoice coding, tracking payments, and assisting with collections-related communication.
Maintain association records, homeowner databases, vendor files, contracts, and entries in management software systems.
Assist with coordinating vendors and contractors, including issuing work orders and tracking maintenance requests under direction of the Community Manager.
Support routine community inspections and document common-area conditions.
Assist with covenant enforcement activities and processing architectural review applications in accordance with governing documents.
Respond to homeowner inquiries by phone, email, and in person in a professional and timely manner.
Assist with newsletters, website or portal updates, alerts, and community-wide communications.
Support Board meetings by assembling meeting packets, assisting with agendas, taking or assisting with meeting minutes, and tracking action items.
Assist with ensuring compliance with governing documents, company procedures, and applicable regulations.
Provide general administrative support, including vendor insurance documents, W-9 forms, escrow files, and office operations.
Attend occasional evening or weekend Board meetings or community events as required.
Qualifications
Bachelor’s degree in Business, Property Management, Real Estate, or a related field preferred; equivalent experience considered.
Prior experience in HOA or condominium management, property management, hospitality, administrative support, or a related field preferred.
Strong written and verbal communication skills.
Demonstrated attention to detail and ability to manage multiple tasks.
Basic understanding of accounting concepts, including invoicing and budgeting support.
Proficiency with Microsoft Office and ability to learn community management software.
Customer service experience, including handling questions or concerns in a professional manner.
Ability to follow established procedures and meet deadlines consistently.
Valid driver’s license and reliable transportation for local site visits.
Ability to pass a background check and complete a required personality assessment.
Preferred Qualifications
Interest in pursuing Community Association Institute (CAI) certifications such as CMCA or AMS.
Experience assisting with vendor coordination or maintenance tracking.
Familiarity with HOA or condominium management portals or accounting systems.
Availability for occasional evening or weekend meetings.
Work Environment
This role is primarily office-based with regular travel to managed communities in the Venice, Florida area. Duties include walking property grounds, inspecting common areas, and meeting with homeowners or vendors. Some evening or weekend hours may be required based on Board meeting schedules.
Compensation
$40,000 – $50,000 per year
Full-time
How to Apply
Submit a resume and cover letter referencing “Assistant Community Manager – Venice, FL.”
Required Reminder
Completion of the Culture Index Survey is required to be considered for this position.
Survey link: https://go.cultureindex.com/p/oZZarSwt5a5iSR
Pay: $40,000.00 - $50,000.00 per year
People with a criminal record are encouraged to apply
Application Question(s):
- Have you completed the culture index survey? (You will not be eligible for interview until that is complete).
Work Location: In person
Salary : $40,000 - $50,000