Administrative Assistant

Administrative Assistant

Calvary Lutheran Church --- Oshkosh, WI

Mission statement: “Nurture discipleship to serve our community³ with God’s love and forgiveness”

Calvary Lutheran Church is looking for a qualified person to join our team as an administrative assistant. The overall goal of the administrative assistant is to oversee the daily operational function of the church and support of the Pastor and Congregation in alignment with the church’s mission. Following this narrative is a more detailed job description.

The Administrative Assistant is a part-time position, a maximum of 20 hours a week with some flexibility in scheduling hours worked as long as deadlines are met. Expected pay range: $18 – $20 per hour.

Position Responsibilities

· Coordinate and maintain membership activities

· Update Membership database

· Offering envelopes and member contributions

· Record baptisms, funerals, marriages, transfers, etc.

· Maintain lists of members that are homebound/shut-ins and schedule shut in visits for Pastor

· Oversee/maintain church operating systems

· Work with members and outside organizations regarding building use, resources needed, etc.

· Oversee/maintain the system of SOP (standard operating procedures) for the position

· Coordinate services and bulletins, worship plans and PowerPoints for weddings and funerals

· Submit bills to Financial Secretary for payment

· Reconcile credit card statements and track admin budget

· Maintain church official calendar, and coordinate extra services for seasonal church calendar (ie Easter/Lent, and Advent/Christmas)

· Create and distribute newsletters

· Responsible for upkeep/maintenance of office equipment and computers

· Year-end reports including Annual Report and reports to the wider church

· Create and distribute annual giving statements

· Media notification

· Coordinate with volunteers to post and maintain narthex information

· Maintain office supplies and process church supply requests from ministries

· Develop weekly service plan using PowerPoint

· Related church duties as directed by Pastor and Congregation Council

Required Knowledge/Qualifications

· Maintain a high degree of confidentiality

· Excellent communicator who works well with others

· A forward-thinker and self-starter

· Ability to plan/schedule work activities and complete assignments in their order of priority and make the most effective use of time.

· Excellent grammar and proofreading skills

· Knowledge and demonstrated proficiency in Canva, Microsoft Office products including Outlook, Word, Excel, and PowerPoint.

· Proficient on computer, including training of staff, working with tech support for computer repairs/updates and safe use of internet.

· Knowledge of budgets.

· Attention to detail.

· Organizational skills.

· Ability to meet deadlines, maintain confidentiality, work with minimal supervision and perform outlined tasks.

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Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Oshkosh, WI 54904 (Required)

Work Location: In person

Salary : $18 - $20