School Office Secretary

Position Summary:

The School Office Secretary serves as a welcoming and professional representative of the school and provides essential administration support to the administration, teachers, students, and families. This position requires excellent organizational skills, communication, and interpersonal skills. Along with a commitment to supporting the mission, values, and Chrisitan principles of the school.

The School Office Secretary should demonstrate a genuine love for Christ and a desire to serve students and families with kindness, integrity, professionalism, and discretion.

Essential Responsibilities

Front Office & Reception:

· Serve as one of the primary points of contact for students, parents, staff, and visitors entering or contacting the school office.

· Greet students, families, and visitors in a warm, professional, and welcoming manner.

· Answer and direct incoming phone calls, emails, and messages while responding to general inquiries.

· Monitor the front office and maintain a professional, orderly environment.

Administrative Support:

· Provide administrative assistance to the school administrator/director and office staff.

· Maintain accurate student records, attendance records, enrollment information, and other school documents.

· Assist with student registration, enrollment paperwork, withdrawals, and transfers.

· Maintain organized electronic and physical files.

· Assist with scheduling appointments, meetings, and school events.

· Maintain office supplies and communicate when supplies are needed to be ordered through an inventory list.

· Assist with preparing documents and materials for meetings and school activities.

Student and Parent Support:

· Assist students and families with questions and concerns.

· Monitor students sign-in/sign-out procedures according to the school policy.

· Maintain accurate attendance and tardiness records.

· Contact parents/guardians regarding attendance, absences, tardiness, or other administrative matters as directed.

· Communicate school policies and procedures to families in a courteous and professional manner.

· Handle sensitive situations with patience, discretion, grace, and good judgment.

· Maintain accurate contact information for students and families.

Communication:

· Assist with communication school wide emails, messages, announcements, newsletters, calendar reminders, and other communications.

· Answer direct questions or concerns and if necessary direct to the appropriate administrator or staff member.

· Represent the school positively in all verbal, written, and electronic communication.

Qualifications:

· High school diploma or equivalent required.

· Previous school office and childcare experience.

· Excellent verbal and written communication skills.

· Strong organizational skills and time management.

· Ability to multitask and prioritize responsibilities in a busy school environment.

· Proficiency with computers, email, Microsoft Office, Excel, and other applicable school software.

· Ability to maintain accurate records and handle confidential information appropriately.

· Professional, friendly, and dependable.

· Must be willing to support and uphold the Christian mission and values of the school.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $34,871 - $45,605