What are the responsibilities and job description for the Contract Specialist position at Calumet County?
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Prepares and administers purchased - service contracts using applicable State of Wisconsin model contract templates; maintains contract documentation and monitors vendor compliance with contractual requirements.
Initiates and reviews monthly Transportation and Nutrition program invoices for payment processing.
Processes purchase requisitions, purchase orders and authorize online orders for the Children's Long - Term Support (CLTS) program in accordance with County and State purchasing procedures.Processes Meals on Wheels payments and related supporting documentation.
Monitors programs and functions for compliance with appropriate County, State and Federal regulations.
Assists in budget preparation, monitoring, and analysis.
Responsible for daily accounting functions and procedures and State and Federal reporting.
Assists in development of computerized billing and accounting programs on County mainframe computer and in development of systems for accounting, reporting, and data collection purposes.
Performs a variety of account clerk functions, including accounts payable, accounts receivable, reconciliations, local, state, and federal financial reporting, and other numerical duties that conform with County accounting principles and procedures.
Performs financial analysis, and research to maximize revenue sources.
Provides information in response to telephone and walk-in client and visitor inquiries.
Assists in the development of departmental regulations and procedures.
Provides back-up to other accounting staff.
It is unlikely an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties an employee may be required to perform. The examples are merely indicative, not restrictive.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate Degree in Accounting or Business-related field preferred; two to three years of responsible office experience in governmental accounting or related functions; or an equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the County.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to analyze facts and make mathematical computations.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of accounting, and other related business accounting software with a strong emphasis in Excel. Additional computer knowledge should include spreadsheet and word processing. Ability to enter and analyze data into a computerized system in an accurate and timely manner.
Certificates, Licenses, Registrations
None.
Other Skills and Abilities
Knowledge of contracts and contract processing.
Knowledge of third-party reimbursement.
Knowledge of accounting principles and procedures and ability to apply established methods of a variety of accounting transactions.
Knowledge of record keeping required to maintain departmental records and budgets.
Ability to apply established methods of a variety of accounting transactions.
Ability to learn and interpret financial policies of applicable Wisconsin Department of Health Services and Wisconsin Department of Children and Family Services programs, and federal regulations.
Knowledge of modern office practices, procedures and equipment and ability to perform a variety of complex clerical tasks.
Ability to learn Departmental programs, operations, and policies with respect to general functions performed.
Ability to perform a variety of complex clerical tasks.
Ability to establish and maintain effective public and working relationships.
Ability to perform full scope of word processing functions independently and with high degree of accuracy and speed.
Ability to maintain client confidentiality.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Salary : $26 - $34