What are the responsibilities and job description for the Accounts Payable Specialist position at CALTEC Corp.?
Classification
Nonexempt
Pay
$30.00 - $33.00 per hour
Reports To
President, Executive Vice President, Controller
About The Role
We’re looking for a detail-oriented Accounts Payable Specialist to join our team! The role handles daily accounting tasks focused on vendor payments, invoice processing, and supporting project-level financial accuracy. You’ll work closely with the Controller and Project Managers to keep payment records current and ensure vendors are paid on time.
Key Responsibilities
Review, code, and enter vendor invoices into the accounting system.
Match invoices to purchase orders and verify approvals.
Reconcile vendor statements and resolve discrepancies.
Prepare weekly check runs and electronic payments.
Maintain organized digital and physical records of invoices, receipts, and payment documentation.
Assist with credit card reconciliation and expense reports.
Communicate with vendors and internal teams to clarify billing issues.
Support month-end closing by ensuring all payables are recorded accurately and timely.
Assist with other accounting tasks as directed by the Controller.
Qualifications
2 years of experience in accounts payable or general accounting.
Construction Industry Or Job Cost Accounting Experience Is Preferred.
Basic understanding of accounting principles (debits, credits, accruals).
Proficient with Excel and accounting software (experience with Sage or similar systems is a plus).
Strong attention to detail and ability to manage multiple deadlines.
Clear communication and good organizational skills.
Compensation & Benefits
Health and Dental Insurance
401(k) Retirement Plan with Company Match
Flexible Schedule (if it doesn’t interfere with role responsibilities)
Sick Pay
Training Opportunities for Growth
Mileage Reimbursement (when site visits are required)
Phone Stipend (if role duties require frequent coordination)
Paid Vacation and Holidays
Additional Information
CALTEC Corp. participates in E-Verify to confirm work authorization.
We are an Equal Opportunity Employer and value diversity in our workplace.
No visa sponsorship (H1B or otherwise) is available at this time.
Please do not contact the office directly.
Nonexempt
Pay
$30.00 - $33.00 per hour
Reports To
President, Executive Vice President, Controller
About The Role
We’re looking for a detail-oriented Accounts Payable Specialist to join our team! The role handles daily accounting tasks focused on vendor payments, invoice processing, and supporting project-level financial accuracy. You’ll work closely with the Controller and Project Managers to keep payment records current and ensure vendors are paid on time.
Key Responsibilities
Review, code, and enter vendor invoices into the accounting system.
Match invoices to purchase orders and verify approvals.
Reconcile vendor statements and resolve discrepancies.
Prepare weekly check runs and electronic payments.
Maintain organized digital and physical records of invoices, receipts, and payment documentation.
Assist with credit card reconciliation and expense reports.
Communicate with vendors and internal teams to clarify billing issues.
Support month-end closing by ensuring all payables are recorded accurately and timely.
Assist with other accounting tasks as directed by the Controller.
Qualifications
2 years of experience in accounts payable or general accounting.
Construction Industry Or Job Cost Accounting Experience Is Preferred.
Basic understanding of accounting principles (debits, credits, accruals).
Proficient with Excel and accounting software (experience with Sage or similar systems is a plus).
Strong attention to detail and ability to manage multiple deadlines.
Clear communication and good organizational skills.
Compensation & Benefits
Health and Dental Insurance
401(k) Retirement Plan with Company Match
Flexible Schedule (if it doesn’t interfere with role responsibilities)
Sick Pay
Training Opportunities for Growth
Mileage Reimbursement (when site visits are required)
Phone Stipend (if role duties require frequent coordination)
Paid Vacation and Holidays
Additional Information
CALTEC Corp. participates in E-Verify to confirm work authorization.
We are an Equal Opportunity Employer and value diversity in our workplace.
No visa sponsorship (H1B or otherwise) is available at this time.
Please do not contact the office directly.
Salary : $30 - $33