What are the responsibilities and job description for the Executive Assistant position at CalRecycle?
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Position Details
Job Code #:
JC-502928
Position #(s):
835-100-1728-006
Working Title:
Executive Assistant
Classification:
EXECUTIVE ASSISTANT
$4,733.00 - $5,923.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Be part of the team that is creating a future where Californians buy green, build green, drive green, and live green!
California's Department of Resources Recycling and Recovery (CalRecycle) brings together the state's recycling and waste management programs and continues a tradition of environmental stewardship. Through landmark initiatives like the Integrated Waste Management Act and Beverage Container Recycling and Litter Reduction Act, California works toward a society that uses less, recycles more, and takes resource conservation to higher and higher levels. Our state leads the nation with an approximate 65 percent diversion rate for all materials, and today recycling supports more than 140,000 green jobs in California.
CalRecycle's vision is to inspire and challenge Californians to achieve the highest waste reduction, recycling, and reuse goals in the nation. Through innovation and creativity, sound advancements in science and technology, and efficient programs that improve economic vitality and environmental sustainability, we build a stronger California.
CalRecycle values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect the environment and preserve resources by empowering Californians to reduce, reuse, and recycle. Join CalRecycle to improve the lives of all Californians.
Department Website: http://www.calrecycle.ca.gov
Job Description And Duties
Under the direction of the Chief Deputy Director, the Executive Assistant (EA) will assist the Chief Deputy Director daily with document tracking, logging, routing, and monitoring staff work to ensure deadlines are met. Maintain and organize files for assignments and confidential records. Arrange and organize meetings for the Chief Deputy Director and management staff, including preparing agendas, gathering materials, and reserving conference rooms. Coordinate the Chief Deputy Director’s calendar and meeting schedule. Participate in staff meetings to take dictation, transcribe minutes, and prepare documentation for distribution. Develop and implement office procedures to streamline policies, improve communication, and ensure timely completion of tasks. Provide training for Division staff as needed. Answer inquiries from internal and external stakeholders. Organize travel arrangements for the Chief Deputy Director and staff, including flights, car rentals, accommodations, and travel advances. Prepare travel itineraries, process expense claims, and review documents for accuracy. Oversee distribution of sensitive and confidential contact lists, mail, and packages. Serve as the primary backup for the Administrative Assistant II in the Executive Office.
This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position’s designated headquarters location, as indicated on their duty statement, at their own expense. Beginning July 1, 2026, employees are expected to report to the office at least four days per week.
You will find additional information about the job in the Duty Statement .
Special Requirements
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/12/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Resources Recycling & Recovery
N/A
Attn: Human Resources: RPA 25-128
1001 I Street, 19th Floor
Sacramento , CA 95812-4025
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Resources Recycling & Recovery
N/A
Human Resources: RPA 25-128
1001 I Street, 19th Floor
Sacramento , CA 95812-4025
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Position Details
Job Code #:
JC-502928
Position #(s):
835-100-1728-006
Working Title:
Executive Assistant
Classification:
EXECUTIVE ASSISTANT
$4,733.00 - $5,923.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Be part of the team that is creating a future where Californians buy green, build green, drive green, and live green!
California's Department of Resources Recycling and Recovery (CalRecycle) brings together the state's recycling and waste management programs and continues a tradition of environmental stewardship. Through landmark initiatives like the Integrated Waste Management Act and Beverage Container Recycling and Litter Reduction Act, California works toward a society that uses less, recycles more, and takes resource conservation to higher and higher levels. Our state leads the nation with an approximate 65 percent diversion rate for all materials, and today recycling supports more than 140,000 green jobs in California.
CalRecycle's vision is to inspire and challenge Californians to achieve the highest waste reduction, recycling, and reuse goals in the nation. Through innovation and creativity, sound advancements in science and technology, and efficient programs that improve economic vitality and environmental sustainability, we build a stronger California.
CalRecycle values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect the environment and preserve resources by empowering Californians to reduce, reuse, and recycle. Join CalRecycle to improve the lives of all Californians.
Department Website: http://www.calrecycle.ca.gov
Job Description And Duties
Under the direction of the Chief Deputy Director, the Executive Assistant (EA) will assist the Chief Deputy Director daily with document tracking, logging, routing, and monitoring staff work to ensure deadlines are met. Maintain and organize files for assignments and confidential records. Arrange and organize meetings for the Chief Deputy Director and management staff, including preparing agendas, gathering materials, and reserving conference rooms. Coordinate the Chief Deputy Director’s calendar and meeting schedule. Participate in staff meetings to take dictation, transcribe minutes, and prepare documentation for distribution. Develop and implement office procedures to streamline policies, improve communication, and ensure timely completion of tasks. Provide training for Division staff as needed. Answer inquiries from internal and external stakeholders. Organize travel arrangements for the Chief Deputy Director and staff, including flights, car rentals, accommodations, and travel advances. Prepare travel itineraries, process expense claims, and review documents for accuracy. Oversee distribution of sensitive and confidential contact lists, mail, and packages. Serve as the primary backup for the Administrative Assistant II in the Executive Office.
This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position’s designated headquarters location, as indicated on their duty statement, at their own expense. Beginning July 1, 2026, employees are expected to report to the office at least four days per week.
You will find additional information about the job in the Duty Statement .
Special Requirements
- When submitting application in hard copy, applicants are required to submit a standard state application (Form Std.678) with an original signature, and clearly indicate RPA 25-128 & Position # 835-100-1728-006 in the “Job Title(s)” section of the Standard State Application or you may not be considered for the position.
- If you would like to use education in conjunction with experience to satisfy the minimum qualifications, you must attach a copy of your degree/transcripts (unofficial or official) to your application to ensure the educational requirements have been met for this position. Failure to do so will result in your application being rejected.
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/12/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Resources Recycling & Recovery
N/A
Attn: Human Resources: RPA 25-128
1001 I Street, 19th Floor
Sacramento , CA 95812-4025
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Resources Recycling & Recovery
N/A
Human Resources: RPA 25-128
1001 I Street, 19th Floor
Sacramento , CA 95812-4025
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
Salary : $4,733 - $5,923