Executive Assistant

Title : Executive Assistant to President

Pay : $27-$31 per hour ($56K - $64K annual) DOE. PT or FT.

Location : Fremont, CA (34075 Fremont Blvd. Fremont, CA 94555)

Calphin Swim Academy is looking for an experienced candidate to fill the position of Executive Assistant to President in our FREMONT location. The position will be offered:

· Market competitive payrate

· Attractive benefits

· Flexible work schedule

· Career development opportunities

Calphin is an equal opportunity employer. The working environment at Calphin is positive, productive, and exciting with great teamwork spirit. The facility in Fremont is conveniently located near the highway entrances.

The ideal candidate should be dependable, organized, and detail oriented with great communication and time management skills. Prior work experience and knowledge in marketing and human resources are desired and preferred.

Please do not hesitate to apply NOW. You are welcome to stop by to check out our beautiful indoor facility at 34075 Fremont Blvd. Fremont, CA 94555.

Job Responsibilities:

1. Executive Assistant to President:

- Providing administrative assistance to the President, such as writing and editing e-mails, drafting memos, and preparing communications on the President’s behalf

- Managing the Presidents calendar, including making appointments and prioritizing the most sensitive matters

- Handling confidential information, Maintaining comprehensive and accurate records

- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

- Organizing, coordinating, and supporting the logistics of special events, and holiday celebrations

- Being in charge or assisting with special projects by conducting research, preparing information and proposals, as well as generating reports

- Being the point person for the President. Assisting with interdepartmental collaboration and managing the deadlines

- Collaborate with the management team on additional assignments

2. Marketing & Public Relations:

- Assisting in creating the marketing strategies and plannings

- Coordinating, initiating, or implementing marketing events and campaigns to promote our programs and services

- Tracking ROI for marketing events/campaigns and generating reports

- Creating or coordinating the design of promotional material and distribute in online and offline channels

- Advertising our company and programs/services on various media

- Planning and coordinating for press interviews and press release

- Producing marketing copy for our website and social media

- Crafting and sending regular newsletters with company updates to our customer base

- Monitoring our social media pages and address clients’ queries

- Networking with industry experts, potential clients and local organizations to drive brand awareness and built up relationships

- Collaborate with the management team on additional assignments

3. Human Resources:

- Developing and implementing company policies and procedures in compliance with labor laws

- Leading and coordinating recruitment and hiring for all departments

- Conducting and coordinating the hiring process, including Interviews, job offers, NEO trainings, etc.

- Leading internal communications by crafting and sending regular newsletters with company updates to our employees

- Assisting staff development and disciplinary actions

- Leading and organizing events to enhance positive employee relations, such as annual awards ceremony, staff appreciation events, employees’ birthday celebrations, etc.

- Handling employment terminations, exit meetings, and follow up through the entire process.

- Managing personnel files and confidential HR information

- Collaborate with the management team on additional assignments

Qualifications:

· College degree preferred with at least 1-5 years of EA experience

· Time management and ability to meet deadlines

· Detail oriented with strong organizational skills and ability to multitask

· Problem-solving and decision making

· Verbal and written communication skills

· Interpersonal skills with an Outgoing Personality, a Positive Attitude, and Confidence

· Proactivity and self-direction

· Proficiency in Word, Excel, Outlook, and PowerPoint

· Knowledge and experience in Marketing and Human Resources

· Bilingual: fluent in both English and Mandarin/Chinese

About Calphin:

As a lifetime member of U.S. Swim School Association, Calphin Aquatic Club was co-founded in 2003 by a world champion and Olympic Medalist. The club is well-known in the Bay Area for its proprietary mastery-based curriculum, which is uniquely distilled from 30 years of training, competition, and coaching experience from our Olympian co-founder. Our swimmers benefit tremendously by learning to swim in the right way from the very beginning. The club also provides modern, safe, clean and well-maintained indoor swimming facilities in both Dublin and Fremont.

Compensation:

$27-$31 per hour ($56K - $64K annual) D.O.E. with benefits

Location:

Fremont, CA (34075 Fremont Blvd. Fremont, CA 94555)

Job Types: Full-time, Part-time

Pay: $27.00 - $31.00 per hour

Expected hours: 30 – 35 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Human resources: 1 year (Preferred)
• Executive administrative support: 2 years (Required)

Language:

• English (Required)
• Chinese (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Fremont, CA 94555 (Required)

Ability to Relocate:

• Fremont, CA 94555: Relocate before starting work (Required)

Work Location: In person

Salary : $56,000 - $64,000