Construction Contract Billing Administrator Assistant

Construction Contract Billing Administrator Assistant

Calmex Engineering, Inc is a local Contractor specializing in General Engineering, Grading and Asphalt Paving. We offer competitive Salary, Health Insurance, Vacation and a Retirement Plan

Qualifications

• The ideal candidate will have previous experience as a construction or contract administrator assistant with Caltrans and City Public Works and will be able to immediately step into this role
• High school diploma and three years of experience in a similar role

Responsibilities

The Contracts Billing Administrator will ASSIST on the following items:

• Fill out necessary contract documents which are consistent from contract to contract
• Make job binders for office and field
• Billing and Collections
• Request Bonds and Insurance Certificates from Insurance Carriers, job specific
• Submit general contractor prequalification info
• Email invoices to customers
• Track contract payments and log in using excel spreadsheet
• Approve job specific vendor invoices
• Send emails/make phone calls on outstanding balances due
• Knowledge of Oil Index a plus
• Must be proficient in Microsoft Office applications, basic knowledge of Nice Touch and ICAS a plus
• Must be organized, detail oriented, able to multitask, and able to work with Estimator, Field Project Manager and Superintendents
• Review and submit change orders, extra work billings and other contract modifications
• Must have excellent verbal and written communication skills
• Scanning and Filing
• Other related responsibilities and projects as assigned
• Work hours are Monday-Friday, 7 am-4:00 pm Full Time

Must have excellent attention to detail and organizational skills in a fast paced environment.

Compensation is based on experience.

Pay: $41,600.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $41,600 - $55,000