What are the responsibilities and job description for the Office Administrator position at Calm Source?
Overview
We are seeking a dynamic and organized Office Assistant to join our team and help ensure the smooth operation of our office environment. This role offers an exciting opportunity for someone with strong administrative skills, excellent communication abilities, and a proactive attitude. As an Office Assistant, you will be the first point of contact for visitors and callers, manage administrative tasks efficiently, and support various office functions to foster a productive and welcoming workplace. Your energy, attention to detail, and multitasking skills will contribute significantly to our team’s success.
Duties
- Greet visitors professionally at the front desk, providing exceptional customer service and directing them appropriately
- Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
- Perform data entry, filing, and document proofreading to maintain accurate records and organized files
- Assist with calendar management and scheduling appointments for staff members or executives
- Support office management tasks such as supply inventory, ordering materials, and maintaining cleanliness
- Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations
- Handle clerical responsibilities such as photocopying, faxing, and managing incoming/outgoing mail with precision
Requirements
- Proven office experience or clerical experience demonstrating organizational skills and attention to detail
- Proficiency in computer literacy including Microsoft Office programs, Google Workspace, data entry, and basic bookkeeping
- Strong communication skills with excellent phone etiquette; bilingual abilities are a plus for diverse customer support
- Ability to manage time effectively in a fast-paced environment while prioritizing tasks efficiently
- Previous experience as a front desk receptionist or medical/dental receptionist is advantageous
- Personal assistant experience or calendar management skills are highly valued for supporting executive needs
Join us if you’re ready to bring energy to your workday while providing essential support that keeps our office running smoothly. We value proactive individuals who thrive on organization and delivering outstanding customer service in a vibrant team environment!
Pay: $16.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Work Location: In person
Salary : $16 - $22