What are the responsibilities and job description for the Accounting Coordinator position at Callen Construction, Inc.?
About Callen Construction
Callen Construction is a growing residential remodeling company specializing in kitchens, baths, windows, doors, and home exteriors. We are known for quality craftsmanship, strong customer relationships, and a collaborative team culture. As we continue to scale, we are seeking an experienced Accounting Coordinator to support our finance, operations, and leadership teams.
Position Summary
The Accounting Coordinator supports the day-to-day financial operations of the company with primary responsibility for Accounts Receivable and Accounts Payable. This role requires strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.
Core Competencies
- High level of confidentiality and professional discretion
- Strong organizational and time-management skills
- Ability to work independently and exercise sound judgment
- Clear written and verbal communication skills
- Team-oriented mindset with a positive, professional attitude
- Proficiency or ability to quickly learn Microsoft Excel, Word, Outlook, Teams, Sage, MarketSharp, and Adobe PDF tools
Key Responsibilities
Accounts Receivable
- Process new customer contracts and update internal systems
- Create and maintain job folders for all customer contracts
- Prepare and issue contract and change-order invoices
- Coordinate with production teams to invoice project milestones
- Record customer payments and prepare bank deposits
- Support sales team with financing administration and reporting
- Prepare customer statements and assist with past-due account follow-up
- Prepare weekly customer balance and job cost reports for leadership
Accounts Payable
- Receive, code, and record vendor invoices in Sage
- Maintain organized files for paid and unpaid invoices
- Communicate with vendors to resolve billing discrepancies
- Maintain vendor documentation (W-9s and insurance certificates)
- Review invoices for proper sales and use tax treatment
- Prepare weekly invoice selections and checks for approval
- Administer ACH and online vendor payments
- Assist with monthly sales/use tax filings and annual 1099 reporting
Qualifications
- Prior experience in accounting, finance, or administrative support
- Strong attention to detail and accuracy
- Comfortable working with financial data and spreadsheets
- Experience with Sage, Excel, MarketSharp, or similar systems preferred
Pay: $24.00 - $28.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Education:
- Associate (Required)
Ability to Commute:
- Muskego, WI 53150 (Preferred)
Work Location: In person
Salary : $24 - $28