Community Association Legal Assistant

ABOUT THE FIRM

Callahan & Fusco is a regional insurance defense firm handling matters across the East Coast, including trucking, construction, product liability, and general liability litigation. We operate on three core pillars: Trust, Accountability, and Excellence. We are also a technology-forward firm, actively leveraging systems and AI tools to improve efficiency and outcomes.

ABOUT THE ROLE

The Community Association Legal Assistant role is to provide support to the Attorney and Paralegal representing community associations with the filing of substantive legal work, in addition to understanding and complying with the provisions of the Fair Debt Collection Practices Act, New Jersey Condominium Act and related state laws. If the candidate excels, there is room to progress towards a full-time Paralegal position.

RESPONSIBILITIES:   

• Understand and comply with the provisions of the Fair Debt Collection Practices Act and related state laws.
• Record liens and other Association documents with the applicable clerk’s office
• Mail documents in a timely manner as requested by the paralegal and Attorney.
• Ensure that filing fees and costs are appropriately expensed.
• Assist in the preparation and filing of court documents.
• This role will prepare the legal assistant for a full-time collection paralegal position that will include drafting pleadings, collection letters, communicating with clients and supporting the community association practice group.

REQUIREMENTS:

• Must be proficient in software tools, including but not limited to Word, Excel, Outlook
• Must possess strong written and verbal communication skills.
• Must provide excellent customer service to internal and external customers.
• Identifies and solves issues in a timely manner.
• Must be a team player and willing to help others in their department whenever necessary.
• Must be extremely organized and able to multi-task.
• Conscientious with respect to work completion, deadlines, time management, and attendance.
• Analytical and detail-oriented, while working at a fast pace and capable of multi-tasking.
• High School Diploma required
• 2 or more years of experience.

PREFERRED QUALIFICATIONS

• Bachelor’s Degree preferred.

Company Description

Callahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.

Callahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.