What are the responsibilities and job description for the Executive assistant and transaction coordinator position at Call Callahan Real Estate Team with ReMax Concepts?
Our top selling real estate team prides itself on delivering an unmatched level of service to our clients. To continue to do this it’s time to add another dynamic, uber organized, high energy, efficient person to our group. Candidate will assist a top producing Cedar Rapids metro area real estate agent and team in a fast-paced working environment. This position will keep us all organized and help us implement all the innovative ideas we have for making sure our customers are always getting the best possible service and experience.
Position Title: Executive Assistant/Transaction Coordinator
Hours: 40 hours per week (flexible hours but able to be "on call" some nights & weekends)
Compensation: Base bonuses (based on experience/qualifications, paid as independent contractor)
Duties will include but are not limited to:
- Implementing strategies for different client types (prospects, past clients, long-term prospects, businesses)
- Maintain and update client database
- Schedule showings, create itineraries and prepare marketing materials
- Help coordinate client events
- Process and oversee listings and sale pending homes with attention to detail
- Provide customer service to clients by providing feedback and communicating with the clients on a regular basis about the sale or purchase of their home
- Execute various administrative tasks such as coordinating open houses and ordering inspections/repairs
- Install and remove signs and marketing materials in listings
- Help with staging homes and preparing them for listing
- Once licensed help with showings as needed for team
Qualifications:
- Detail-oriented, highly organized, excellent communication skills, excellent customer service skills, self-starter, ability to multi-task, project management skills
- Must be willing to obtain a real estate license
- Proficient in Microsoft Word, Excel, Outlook, and Adobe InDesign, Photoshop, & Illustrator
- Bachelor’s Degree or equivalent experience
- Present yourself professionally
- Must have your own vehicle
All applicants will be kept confidential.
Job Type: Full-time
Schedule:
- Monday to Friday
- On call as needed