Records Specialist I

Brice Integrated, LLC Regular Why choose us? Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose-driven work that is impactful. What does Brice Integrated do? Brice Companies are a family of businesses providing civil construction, marine services, equipment rentals and quarry materials. We complete projects in remote locations throughout Alaska, continually performing exceptional work through the challenging conditions of these regions. Our outstanding reputation is built on the foundation of getting the job done, regardless of the obstacles and doing it right the first time, on deadline and on budget. What can you expect? As the Records Specialist I, you will work on-site in Portland, Maine and support Brice’s program with U.S. Army Corps of Engineers (USACE) environmental records management contracts with periodic travel to U.S. Government Facilities. You should have personal initiative and strong organizational skills as this position requires assistance with multiple USACE environmental records management contracts simultaneously. You will assist with various aspects of project deliverables to include document review, coding, and preparation of hard copy and electronic library documents for submittal to USACE. How will you do it? Categorizing documents according to established Comprehensive, Environmental Response, Compensation, and Liability Act (CERCLA) records management categories for inclusion in Microsoft Access and web-based records management databases. Overseeing and tracking document scanning vendors. Coding documents into Microsoft Access and web-based records management databases to include the document date, author, recipient, type, title, and number of pages. Reviewing documents in accordance with established guidelines to identify privileged and personally identifiable information that will need to be redacted prior to release for public review. Compiling hard copy and electronic deliverables, which may include generating and applying hard copy box and document labels, verifying hyperlinks in Microsoft Excel indexes link to the correct documents, bookmarking PDFs, and preparing shipping labels. Maintaining hard copy and electronic project files according to contract requirements. Traveling to client job sites nationwide to review and organize environmental records according to the CERCLA process. Performing other office- and position-specific duties as assigned. Supervisory Responsibilities: This role does not have any supervisory responsibilities. Knowledge, Skills & Abilities: Proficiency in Adobe Acrobat, Microsoft SharePoint, Microsoft Office Suite including Outlook, Access, Excel, and Word. Strong organizational and time-management skills with ability to prioritize work on multiple projects. Strong analytical skills and a high level of attention to detail. General knowledge of research methods. Ability to perform basic research and analysis and prepare written summary of findings. Excellent oral and written communication skills, and ability to multi-task and manage time . Excellent interpersonal skills to work effectively and cooperatively with all levels staff. Ability to work in a fast-paced, team-oriented environment. Must be flexible, adaptable, positive. Ability to pass a background check to obtain a government-issued identification card to access records management databases. Who is Brice Integrated looking for? Minimum Qualifications: 1 to 3 years of related work experience. Valid state driver’s License and qualified to operate a vehicle under the conditions of Brice Integrated’s Driving Policy. Ability to pass a drug, driving, and background screenings. Preferred Qualifications: Bachelor’s degree in a research-oriented field preferred, or equivalent combination of education and work experience. Experience in federal government projects preferred. Experience in the environmental industry is preferred. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those that will be encountered by the employee and working within them is key to employee success. Brice Integrated has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites, although this position will rarely require outdoor work. More reasons you will love working with Brice Integrated: Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals. Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies. Tuition reimbursement. Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums. FSA health care and/or dependent care/HSA with HDHP. Dental and Vision Insurance. Employee Assistance Program for you and your family. Company paid Life Insurance, AD&D, LTD. Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance. Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.) 0-2 years 15 days 3-5 years 23 days 6-9 years 27 days 10-14 years 30 days 15-19 years 33 days 20 or more years 37.5 days 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year. 401(K) match at $0.50 on the dollar up to 6% of your contribution. *Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com How do you apply? Please visit our careers page at www.calistabrice.com and select Brice Integrated under the company tab. You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Integrated? Simply reach out to recruitment@calistabrice.com As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours. Join us and let’s get started! For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g). EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice. Thank you for your interest in Calista Brice! We are a group of 22 subsidiaries offering construction, environmental, technical, and equipment services. All our subsidiaries work cohesively under the Calista Brice umbrella. This allows us to leverage our strengths, provide comprehensive solutions for our clients, and create limitless career opportunities for our teams. Build Your Career Discover your career potential with our family of 22 diverse companies. When you join us, you'll experience the best of both worlds—the resources and stability of a large organization with the personalized attention and flexibility of a smaller firm. For over 60 years, we've been committed to helping our team members thrive while tackling exciting projects across North America and beyond. Apply today and be a part of our next success story. Our Priority: Our People We work hard every day to take care of what matters most--our people. Our companies offer comprehensive benefits for the betterment of our employees and their families. Our benefits package includes competitive wages, paid time off, career development programs, 401k with company matching, tuition assistance, and a variety of options for medical, dental, and vision insurance. For our Union companies and employees, we honor our labor agreements and work cooperatively with our union leadership to be the preferred employer.