Project Coordinator

STG Inc

Regular

JOB SUMMARY:

The Project Coordinator provides comprehensive administrative, logistical, and technical support to the Project Management team in the planning and execution of construction projects across Alaska. This position plays a key role in maintaining project documentation, coordinating schedules, supporting cost tracking, preparing bid and permit documents, ensuring subcontractor pre-work compliance, organizing travel and housing logistics, and facilitating communication between office and field teams. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while working in a fast-paced project environment. The Coordinator helps ensure project activities remain organized, documented, and on schedule from project initiation through close-out.

ESSENTIAL FUNCTIONS:

• Assist Project Managers with planning, scheduling, and coordinating project activities to maintain timelines and deliverables.
• Obtain pricing and gather information to support cost estimate development
• Participate in bidding activities, including collecting subcontractor information and preparing documents.
• Assist in preparing and tracking licenses, permits, and other regulatory submissions.
• Maintain organized electronic and paper project files, including RFIs, design clarification requests, submittals, change orders, proposals, drawings, specifications, cost reports, O&M manuals, close-out packages, and other project deliverables.
• Track and file incoming daily reports, photos, safety documentation, and field correspondence.
• Draft professional correspondence, prepare documents for signature, and distribute per Project Manager direction.
• Support the development of project plans, phases, and timelines using Critical Path Management (CPM) or designated scheduling software.
• Coordinate complex travel arrangements, including air and hotel reservations, for project personnel.
• Secure temporary housing for project sites and coordinate with Accounting for utility setup and lease payments.
• Assist Project Managers with client communication and represent the company professionally.
• Coordinate and attend project meetings; record action items and follow through on assigned tasks.
• Work with Human Resources to support compliance with local hire requirements at rural job locations.
• Code invoices to appropriate project accounts for accurate cost tracking.
• Assist with preparing reports, presentations, and documentation for internal and external stakeholders.
• Maintain the project management office in an organized and professional manner.
• Provide administrative and task support to all Project Management team members as needed.
• Participate in training and development opportunities to maintain project coordination skills.
• Maintain professionalism, confidentiality, and ethical conduct in all business activities.
• Report unsafe or unethical activity immediately to leadership.
• Work safely, maintain awareness, and follow all company policies and procedures.
• Perform other duties as assigned
  
  
  

SUPERVISORY FUNCTIONS:

This position does not have supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Understanding of construction concepts, terminology, and project sequencing.
• Proficiency in Microsoft Project, Excel, Word, PowerPoint, Outlook, and project scheduling or document control software.
• Strong technical and professional writing ability; capable of producing accurate, clear, and well-organized documentation.
• Ability to gather information, analyze data, identify issues, and support problem-solving.
• Skilled in internal/external communication, presentations, and professional client interaction.
• High accuracy in editing, document control, file management, and numerical work.
• Ability to prioritize tasks, manage competing deadlines, and maintain thorough documentation.
• Works effectively with Project Managers, estimators, field personnel, and other departments.
• Advanced ability to use business software, including spreadsheets, scheduling systems, and shared drives.
• Ability to learn new software, tools, and construction processes quickly.
• Adjusts to sudden schedule changes, shifting project needs, and fast-paced environments.
• Uses sound, rational judgment to support project decisions and escalate concerns when necessary.
• Maintains constant situational awareness and follows all safety protocols.
• Able to operate a motor vehicle safely and efficiently.
• Able to travel to project sites up to 20% of the time.
  
  
  

MIMIMUM QUALIFICATIONS:

• High School Diploma or equivalent required.
• Bachelor’s degree in Construction Management, Engineering , or a related field (or active enrollment with related experience) preferred.
• One-year minimum of Construction related work experience required.
• Proficiency with Microsoft Outlook, Excel, Word, and basic scheduling/document control tools required.
• Strong written communication and document management skills required.
• Ability to travel up to 20% of the time.
• Experience using project management software (e.g., MS Project, P6, Procore, Smartsheet) preferred.
• Prior experience in Alaska’s rural construction industry preferred.
• Knowledge of remote Alaska logistics and construction practices preferred.
• Ability to read construction plans and specifications preferred.
• Valid state driver’s license and must be qualified to operate a vehicle under the conditions of Company’s Driving Policy.
• Ability to pass a drug, driving, and background screenings.
  
  
  

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. STG has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.