What are the responsibilities and job description for the Office Assistant position at California Wine Cellars Inc.?
Job Title: Office Assistant
Company: California Wine Cellars Inc. (CWC)
Location: Plainview, NY
Industry: Wine & Liquor Wholesale
About Us:
California Wine Cellars Inc. (CWC) is a fast-growing wine and liquor wholesale company supplying retailers and distributors across the Northeast. We pride ourselves on efficiency, strong relationships, and a passion for the beverage industry.
Position Overview:
We are seeking a reliable and detail-oriented Office Assistant to support our daily operations. This role is ideal for someone organized, proactive, and comfortable working in a fast-paced wholesale environment.
Key Responsibilities:
- Provide general administrative support and assist with daily office operations
- Process invoices, purchase orders, and sales documentation
- Support the sales team with client follow-ups and ongoing communication
- Respond to customer inquiries and provide high-quality service
- Assist with order tracking, logistics coordination, and inventory updates
- Help build and maintain strong client relationships
- Coordinate and send promotional emails and support basic marketing initiatives
- Maintain organized records, filing systems, and compliance documentation
- Handle data entry and basic reporting tasks
Qualifications:
- Previous administrative or office experience preferred
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to work independently and meet deadlines
- Positive, team-oriented attitude
- Hardworking and dependable
- Bilingual (Spanish or Chinese) is a strong plus
- Experience in the wine, liquor, or wholesale industry is a plus
What We Offer:
- Competitive pay (based on experience)
- Opportunity to grow within a rapidly expanding company
- Exposure to the wine & spirits industry
- Collaborative and dynamic work environment
How to Apply:
Please send your resume and a brief introduction to info@cwcwines.com
If you're enthusiastic about wine and spirits, enjoy supporting a team, and want to grow in a dynamic industry—we’d love to hear from you!