Supervisor

General Description
Supervises associate staff and coordinates high-level union programs and projects in the union’s Divisions and Departments such as Communications and Research Division (CRD) and the Equity and Justice Department (EJD). Provides day-to-day project management and supervisory support for a wide range of complex projects and unionwide initiatives.

Duties and Responsibilities

• Supervises, directs and evaluates associate staff in the performance of their work.
• Participates in the recruitment, selection, and onboarding of associate staff and contributes to associate staff assignments and work planning.
• Monitors and approves expenses and attendance records for associate staff; approves overtime, compensatory time and leave requests.
• Provides consultation on various personnel matters; mediates internal disputes, counsels associate staff, and responds to employee grievances as required.
• Works with associate staff on time management, project management, and accountability for project completion within established timelines.
• Provides strategic coordination and supervision of database management for various programs and conferences, collaborating with other CTA divisions to support organizational initiatives.
• Manages, oversees, staffs, and drives other high-level projects and programs with associate and other division and department staff.
• Monitors and approves purchase orders, check requisitions, work orders, supply requisitions, and computer, printing and training requests.
• Reviews and approves expenditures for the operation of the Division/Department, prepares quarterly budget variance reports and monitors the Division/Department's annual budget.
• Ensures compliance with safety and workers’ compensation reporting requirements, including completion of supervisor’s report of injury.
• Reviews facilities and evaluates equipment needs within the Division/Department; conducts safety inspections and recommends corrective measures and assists staff with office concerns.
• Manages logistics for conferences, meetings, events, and trainings including hotel contract/agreement, site inspection of hotel properties; oversees production and distribution of materials, finances, and registration processes.
• Performs other duties assigned.

Qualifications - Minimum Required

• Bachelors or Associate Degree and minimum two years of relevant supervisorial experience, or five years of relevant experience.
• Knowledge of CTA structure, policies and procedures.
• Demonstrated ability to exercise sound judgement and initiative, and to organize work in a systematic and effective manner with minimal supervision.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Demonstrated planning, coordination, and follow-through skills as applied to large and complex projects and programs.
• Ability to function effectively under pressure and independently solve routine issues.
• Computer proficiency and the ability to learn and use the Association's software programs.
• Ability to work overtime and travel as needed.
• Ability to obtain and maintain a valid California Driver's License.