What are the responsibilities and job description for the Senior Contract Specialist position at California State University, Long Beach?
Job Summary
Under the limited supervision of the Contract Manager, and in accordance with all applicable state laws and Trustees and University policies, this position independently performs a wide variety of highly complex campus-wide contract, contract management, and compliance activities.
Key Responsibilities
The ideal candidate is highly adaptable and knowledgeable in, or able to quickly learn, a wide range of state, CSU, and University policies and practices. They excel at building strong relationships with diverse internal and external stakeholders and demonstrate sound judgment in applying legal principles to specific scenarios. With strong analytical skills, they can review complex contracts, identify potential issues, and prepare accurate, legally sound documents. They are detail-oriented, organized, and capable of managing a high volume of contracts while meeting multiple deadlines. Proficiency in automated purchasing environments and tools such as MS Word, Excel, Access, PowerPoint, and other software is essential. The candidate brings experience in drafting and reviewing complex documents, developing reports to track negotiations, and maintaining thorough physical and electronic records for compliance and auditing. They possess excellent business math skills, strong written and oral communication abilities, and a collaborative approach to problem-solving. Above all, they work independently and as part of a team, proactively preventing issues and ensuring efficiency and accuracy in all contracting processes.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education And Experience
Contract Services
Classification
Admin Analyst/Specialist IV - Exempt III
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range: The hiring range for this position is $6,382 (Step 1) - $7,046 (Step 6) per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $6,382 (Step 1) - $9,297 (Step 20) per month.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a regular position.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY
It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Under the limited supervision of the Contract Manager, and in accordance with all applicable state laws and Trustees and University policies, this position independently performs a wide variety of highly complex campus-wide contract, contract management, and compliance activities.
Key Responsibilities
- Serve as the lead staff and provides day to day oversight of various campus contracts
- Works independently under limited supervision in accordance with applicable state law, CSU and University Policy
- Evaluate contracts and liabilities arising from contractual relationships using thorough knowledge of business-to-business contractual relationships and law
- Independently review, revise, and negotiate wide variety of contracts, leases, purchase agreements, service agreements, general terms and conditions, amendments and addenda to contracts.
- Correspond with internal and external stakeholder to understand complex terms and conditions, negotiate directly with affiliates, vendors, and other service providers
The ideal candidate is highly adaptable and knowledgeable in, or able to quickly learn, a wide range of state, CSU, and University policies and practices. They excel at building strong relationships with diverse internal and external stakeholders and demonstrate sound judgment in applying legal principles to specific scenarios. With strong analytical skills, they can review complex contracts, identify potential issues, and prepare accurate, legally sound documents. They are detail-oriented, organized, and capable of managing a high volume of contracts while meeting multiple deadlines. Proficiency in automated purchasing environments and tools such as MS Word, Excel, Access, PowerPoint, and other software is essential. The candidate brings experience in drafting and reviewing complex documents, developing reports to track negotiations, and maintaining thorough physical and electronic records for compliance and auditing. They possess excellent business math skills, strong written and oral communication abilities, and a collaborative approach to problem-solving. Above all, they work independently and as part of a team, proactively preventing issues and ensuring efficiency and accuracy in all contracting processes.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education And Experience
- Equivalent to a bachelor's degree in a related field and five years of related experience required.
- Juris Doctor or Paralegal Certificate (or active progress towards completion of either) highly desired.
- Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Contract Services
Classification
Admin Analyst/Specialist IV - Exempt III
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range: The hiring range for this position is $6,382 (Step 1) - $7,046 (Step 6) per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $6,382 (Step 1) - $9,297 (Step 20) per month.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a regular position.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY
It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Salary : $6,382 - $9,297
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