What are the responsibilities and job description for the Administrative Support Coordinator I position at California State University, Fullerton?
Job Title
Administrative Support Coordinator I
Classification
Administrative Support Coordinator I
AutoReqId
554242
Department
Educational Leadership
Division
Vice President, Academic Affairs
Salary Range
Classification Range $4,047 - $5,896 per month
(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,510 per month)
Appointment Type
Ongoing
Time Base
Full Time
Work Schedule
Monday – Friday, 8:00 AM – 5:00 PM; Occasional early morning, evening and/or weekend hours.
About CSUF
Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.
We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.
As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About The Position
The College of Education is home to more than 1200 credential and graduate students. The College of Education’s work focuses on closing the opportunity gap. The College’s impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We seek an exceptional individual to join our Educational Leadership team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.
Under general supervision, the Administrative Support Coordinator I independently provides a full range of administrative, financial, technical and support services for the Department of Educational Leadership which serves approximately three hundred students in the master’s degree, Preliminary and Professional Administrative Credential, doctoral degree programs. Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats and other special projects. Serves as office lead and oversees hiring, training, and development of student assistants working in the department. Responds to problems and needs of students and faculty which may require confidentiality and research, interpreting, and resolving problems based on knowledge of university policies and procedures.
Oversee department resources including general office supply inventory, purchases and technology services. Researches information, compiles data and prepares reports for department needs. Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments. Assist chair in preparing reports for the Dean's Office, Vice President of Academic Affairs (VPAA), state and national credentialing agencies, and the Chancellor's Office. Maintains budget for several accounts and associated procurement cards, reconciles monthly Operating Expenses and Equipment (OE&E) budget, and sets up and processes supervisor mileage reimbursements. Maintains contact with offices across campus such as travel, procurement, the bookstore, and scheduling. Verifies and inputs changes for each editing cycle of the schedule and prepares required reports for university scheduling office. Generates and maintains records of part time faculty including entitlements, contracts, and faculty separations. Updates the department website and serves as the Department Information Technology Coordinator (DITC). Other duties as assigned.
Inclusive Leadership Statement
All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.
Click here https://ed.fullerton.edu/jeie/ to learn more about Just, Equitable and Inclusive Education (JEIE) principles. It is required that you provide a JEIE statement Your application will be considered incomplete without this requirement.
After viewing the video and reading our JEIE statement, please share how JEIE principles have informed or will inform your work in a professional setting.
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Experience working in a higher education setting, specifically post graduate programs and in a large academic department. Experience or knowledge of Content Management System (CMS). Working knowledge of California State University, Fullerton's budget policies and procedures. Experience overseeing the work of others, such as student assistants. Ability to quickly learn and interpret policies and procedures. Strong customer service experience.
License/Certifications
A valid California driver’s license.
Special Working Conditions
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Must be able to provide support for department events, College of Education Credential, and Commencement ceremonies.
Additional Information
California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.
Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.
Hiring Preference
On-Campus CSUEU Employees
Administrative Support Coordinator I
Classification
Administrative Support Coordinator I
AutoReqId
554242
Department
Educational Leadership
Division
Vice President, Academic Affairs
Salary Range
Classification Range $4,047 - $5,896 per month
(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,510 per month)
Appointment Type
Ongoing
Time Base
Full Time
Work Schedule
Monday – Friday, 8:00 AM – 5:00 PM; Occasional early morning, evening and/or weekend hours.
About CSUF
Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.
We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.
As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About The Position
The College of Education is home to more than 1200 credential and graduate students. The College of Education’s work focuses on closing the opportunity gap. The College’s impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We seek an exceptional individual to join our Educational Leadership team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.
Under general supervision, the Administrative Support Coordinator I independently provides a full range of administrative, financial, technical and support services for the Department of Educational Leadership which serves approximately three hundred students in the master’s degree, Preliminary and Professional Administrative Credential, doctoral degree programs. Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats and other special projects. Serves as office lead and oversees hiring, training, and development of student assistants working in the department. Responds to problems and needs of students and faculty which may require confidentiality and research, interpreting, and resolving problems based on knowledge of university policies and procedures.
Oversee department resources including general office supply inventory, purchases and technology services. Researches information, compiles data and prepares reports for department needs. Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments. Assist chair in preparing reports for the Dean's Office, Vice President of Academic Affairs (VPAA), state and national credentialing agencies, and the Chancellor's Office. Maintains budget for several accounts and associated procurement cards, reconciles monthly Operating Expenses and Equipment (OE&E) budget, and sets up and processes supervisor mileage reimbursements. Maintains contact with offices across campus such as travel, procurement, the bookstore, and scheduling. Verifies and inputs changes for each editing cycle of the schedule and prepares required reports for university scheduling office. Generates and maintains records of part time faculty including entitlements, contracts, and faculty separations. Updates the department website and serves as the Department Information Technology Coordinator (DITC). Other duties as assigned.
Inclusive Leadership Statement
All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.
Click here https://ed.fullerton.edu/jeie/ to learn more about Just, Equitable and Inclusive Education (JEIE) principles. It is required that you provide a JEIE statement Your application will be considered incomplete without this requirement.
After viewing the video and reading our JEIE statement, please share how JEIE principles have informed or will inform your work in a professional setting.
- What do justice, equity and inclusion mean to you?
- A description of your experience working with a wide range of people.
- A description of how issues of justice, equity and/or inclusion have impacted you personally or professionally.
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Experience working in a higher education setting, specifically post graduate programs and in a large academic department. Experience or knowledge of Content Management System (CMS). Working knowledge of California State University, Fullerton's budget policies and procedures. Experience overseeing the work of others, such as student assistants. Ability to quickly learn and interpret policies and procedures. Strong customer service experience.
License/Certifications
A valid California driver’s license.
Special Working Conditions
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Must be able to provide support for department events, College of Education Credential, and Commencement ceremonies.
Additional Information
California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.
Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.
Hiring Preference
On-Campus CSUEU Employees
Salary : $4,047 - $5,896