What are the responsibilities and job description for the HR Assistant position at California Montessori Project?
Job Title: H.R. Assistant
Classification: FT, Non-Exempt
# of Working Days: 245
Supervisor: Director of Human Resources & Payroll
Salary/Rate of Pay: Site Support Staff Pay scale (AA Column) (pay scale included below)
About Us: The California Montessori Project (CMP) is a nonprofit charter school dedicated to providing high-quality, student-centered education in a supportive and inclusive environment. Our mission is to provide a Montessori curriculum, integrated with the California state standards, to provide hands-on education in a child-focused format. Our classrooms are multi-grade, have small class sizes (averaging 24 students per class), and most have both a lead teacher and a teaching assistant. We encourage peer-to-peer collaborations, small-group learning, and independence, and we believe that a strong and engaged team is the foundation of student success.
Position Overview: The Human Resources Assistant will provide administrative and operational support to the HR department, ensuring smooth and efficient human resources functions. This role involves assisting with recruitment, employee onboarding, benefits administration, compliance tracking, and general HR-related tasks. The ideal candidate is detail-oriented, organized, and passionate about supporting educators and staff in a nonprofit educational setting.
Essential Characteristics: An H.R. Assistant must exercise initiative, good judgment, accuracy and work independently. Strong interpersonal skills are necessary to promote positive relations. The position requires confidentiality with regard to personnel, payroll, financial matters and student information.
Benefits: Sick, paid holidays, 403(b) and 457 retirement plans through CalSTRS Pension2, childcare in Club M (subject to availability, application fees apply), and wellness resources. For full-time positions, medical, dental vision and basic life policy.
Key Responsibilities:
Recruitment & Onboarding
- Assist with job postings, resume screening, and scheduling interviews.
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Support the onboarding process, including preparing offer letters, conducting reference checks, and ensuring new hire paperwork is completed.
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Coordinate and facilitate new employee orientation sessions.
Employee Records & Compliance
- Maintain accurate and up-to-date employee records, including personnel files and HR databases.
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Track certifications, training requirements, and credentialing for school staff to ensure compliance with state and federal regulations.
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Assist in monitoring employee leave requests and absences.
Payroll & Benefits Support
- Help employees with general benefits inquiries and assist with enrollment processes.
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Work with payroll staff to ensure accurate timekeeping and record-keeping.
Employee Relations & Support
- Serve as a point of contact for HR-related questions and direct employees to appropriate resources.
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Assist in organizing staff events and wellness initiatives.
General HR Administration
- Prepare HR-related reports, memos, and correspondence as needed.
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Assist with HR projects, training sessions, and compliance audits.
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Maintain confidentiality of sensitive HR matters and employee information.
Qualifications & Requirements:
- Associate’s, Bachelor’s degree or other Certification in Human Resources, Business Administration, or a related field (preferred).
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Previous experience in HR, administrative support, or office management (education or nonprofit experience is a plus).
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Knowledge of basic HR principles, labor laws, and best practices (preferred).
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Proficiency in Microsoft Office (Word, Excel, Outlook) and HR software (preferred).
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Excellent organizational and time-management skills.
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Strong communication and interpersonal skills.
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Ability to maintain confidentiality and handle sensitive information with discretion.
- Impact-Driven Work: Support a mission-driven organization dedicated to student success.
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Collaborative Environment: Work with a passionate and supportive team.
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Professional Growth: Gain valuable HR experience in a nonprofit educational setting.
Why Join Us?
Steps
AA
Manager
1
$19.50
$23.00
2
$20.00
$23.65
3
$20.50
$24.30
4
$21.00
$24.95
5
$21.50
$25.60
6
$22.00
$26.25
7
$22.50
$26.90
8
$23.00
$27.55
9
$23.50
$28.20
10
$24.00
$28.85
11
$24.50
$29.50
12
$25.00
$30.15
13
$25.50
$30.80
14
$26.00
$31.45
15
$26.50
$32.10
Note: After 15 years of service, scale increases by $0.25 per year.
Creditable Service for Site Support Staff
Site Support Staff Salary Scale allows for:
- 1 step for every year of full time, full year, equivalent experience, max of 8 years
Salary : $20 - $32
