Institutional Data Analyst

Company Description

California Miramar University (CalMU) is a nationally accredited institution specializing in affordable, flexible degree programs in Business and Technology, including Associate, Bachelor’s, Master’s, and Doctorate degrees. Catering to working professionals, military personnel, and international students, CalMU offers online and hybrid learning options to support diverse learning needs. The university emphasizes real-world applications, career readiness, and a diverse and inclusive community.

CalMU is seeking a highly analytical and detail-oriented Institutional Data Analyst to support data quality, reporting accuracy, and performance monitoring across the university. This role ensures leadership has clear, reliable reporting and contributes directly to stronger execution and early identification of potential issues.

This opportunity is ideal for someone who excels in analytical work, pays close attention to detail, and enjoys working hands-on with data. Strong technical capability, problem-solving skills, and consistent discipline are the priorities for this role.

Key Responsibilities

Establish Reliable Dashboards & Reporting Frameworks

• Build a clear, reliable, and measurable dashboard that consolidates key institutional metrics.
• Create the foundation for consistent, accurate reporting across all departments and systems.
• Develop the structure for an early-warning system that highlights trends, risks, and opportunities.

Daily Data Review & Quality Assurance

• Review and validate daily data submissions from all departments for accuracy, completeness, and consistency.
• Identify discrepancies or missing information and coordinate with managers to correct them.
• Ensure aligned data definitions across CRM, SIS, LMS, HRIS, and marketing platforms.

Trend Monitoring & Early Detection

• Track performance trends, anomalies, and patterns across key indicators.
• Flag positive movement, areas of concern, and emerging risks with clear explanations.

OKR Tracking & Performance Monitoring

• Monitor department OKRs daily and verify the accuracy of progress updates.
• Identify slippage, delays, or outstanding items and escalate them promptly with supporting data.

Reporting & Insight Development

• Prepare concise daily reports summarizing wins, red flags, anomalies, and recommended next steps.
• Translate complex data into clear insights that support effective decision-making.

Data Standards & Process Improvement

• Help standardize reporting templates, data definitions, and calculation methods across teams.
• Promote strong data governance to ensure reliable and aligned reporting.
• Collaborate with managers to improve processes and strengthen institutional data practices.

Minimum Qualifications

• Bachelor’s degree in Business, Data Analytics, Statistics, Mathematics, Economics, Computer Science, Information Systems, or a related quantitative field.
• Strong proficiency in Excel or Google Sheets at an advanced level (pivot tables, lookups, INDEX/MATCH, data cleaning, reconciliations).
• Ability to analyze, validate, and reconcile large datasets with accuracy and consistency.
• Strong written communication skills, with the ability to produce clear, concise summaries and daily reports.
• High attention to detail, accuracy, and follow-through.
• Ability to work fully on-site.
• Comfort using AI tools for analysis, verification, and quality checks in alignment with CalMu’s AI-First approach.

Preferred Qualifications

• Experience using data visualization tools such as Tableau, Power BI, or Looker Studio.
• Familiarity with CRM, SIS, LMS, or HRIS platforms (e.g., HubSpot, CampusVUE/Anthology, Moodle).
• Previous experience creating dashboards, KPI reports, or early-warning indicators.
• Exposure to OKR frameworks or cross-department performance tracking.
• Data analytics or reporting certifications such as Google Data Analytics, Tableau, Power BI, or similar.

Technical Skills

• Advanced spreadsheet skills (Excel/Sheets): pivot tables, formulas, lookups, data validation, and dataset cleanup.
• Ability to work across multiple systems and reconcile data between platforms.
• Comfort learning CRM, SIS, LMS, HRIS, and marketing tracking platforms quickly.
• Strong analytical and critical-thinking skills.
• Ability to translate data into clear insights and actionable recommendations.

Soft Skills & Work Style

• Exceptional attention to detail and precision in all work.
• Strong organization and time-management skills.
• Ability to ask tough questions when data appears inconsistent or inaccurate.
• High level of ownership and accountability; sees tasks through to completion.
• Strong judgment, discretion, and professionalism when handling sensitive information.
• Ability to work independently while collaborating effectively with managers across departments.
• Calm, steady approach during time-sensitive reporting cycles.

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid holidays
• Paid time off
• Vision insurance

Application Question(s):

• Do you hold a bachelor’s degree in a quantitative discipline or a closely related area?
• Are you available to work fully on-site?
• Rate your Excel or Google Sheets proficiency: Beginner, Intermediate,

Advanced, Expert.

• Do you have experience reconciling data between multiple systems?
• Do you have experience building and maintaining dashboards or performance reports?
• Can you work independently with minimal supervision while meeting daily deadlines?
• What are your compensation expectations?

Work Location: In person

Salary : $60,000 - $75,000