Clinical Research Office Assistant

Job Summary
We are seeking a motivated and detail-oriented Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to our 2 high producing Clinical Research Coordinators, ensuring efficient office operations, and delivering excellent customer service. This role requires strong organizational skills and the ability to communicate effectively with both staff and patients. Local and Medical office experience a plus. Please be gracious and polite as all of our patients are volunteers. This position has room for growth but initially we need a team member to support our busy team with all of the administrative duties .

Duties

• Manage front desk operations, including greeting visitors and answering phone calls.
• Assist with scheduling appointments and maintaining calendars.
• Handle incoming and outgoing correspondence, including emails and mail.
• Maintain organized filing systems for both physical and electronic documents.
• Support medical receptionist duties, including patient check-in and record management.
• Scheduling procedures at third party facilities
• Confirming appointments
• Collaborate with team members to ensure smooth office operations.
• Perform other administrative tasks as assigned.

Requirements

• Proven experience in an office environment is preferred.
• Proficiency in computer literacy, including Microsoft Office Suite.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills; bilingual in Spanish is a plus.
• Familiarity with phone systems and customer support practices.
• Ability to multitask effectively in a fast-paced environment.
• A positive attitude and willingness to learn are essential for success in this role.

If you are looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for the Office Assistant position today!

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Office Assitant: 1 year (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• Pasadena, CA 91105 (Required)

Ability to Relocate:

• Pasadena, CA 91105: Relocate before starting work (Required)

Work Location: In person

Salary : $22