2025 MVFF Donor Support Associate

2026 Mill Valley Film Festival

Development Associate

Location: San Rafael, CA (15 minutes North of the Golden Gate Bridge)

Status: Seasonal - hybrid

Dates: August 10 - Oct 16, 2026 (10 weeks)

Salary: $10,000 ($25.00/hour)

About Mill Valley Film Festival

Founded in 1978, the Mill Valley Film Festival is a world-renowned 11-day event held every

October, screening over 150 innovative US and international films for over 40,000 attendees.

MVFF has a stellar reputation as a filmmakers' festival with a high-profile, prestigious,

non-competitive environment celebrating the best in independent and world cinema in gorgeous

Northern California.

About The Job

The Development Associate will work on in-kind sponsor partnerships and to coordinate the

implementation of many of the sponsor activations at festival venues and events. The

Development Associate is a direct liaison between Development and the various CAFILM

departments (Operations, Marketing, Programming, and Events), reports to the Associate

Director of Institutional Giving, and works within the Development Department.

Responsibilities

• Securing lounge and event sponsors, including working with the Associate Director of
  
  

Institutional Giving on sending & creating agreements.

• Securing VIP gift bag items in coordination with the Associate Director of Institutional
  
  

Giving.

• Coordinate VIP gift bag stuffing and distribution with the MVFF Operations team.
• Assist the Associate Director of Institutional Giving to get signatures on outstanding
  
  

LOAs for In-Kind & Events sponsors.

• Cross Checking with MVFF Marketing team on new/updated logos & on-screen ads
  
  

for what is outstanding.

• Cross Checking Sponsorship database - overarching project to ensure all data is
  
  

accurate: ticket numbers for all big nights; logo vs. line recognition; on screen ads;

contact info cross checking

• Cross Checking MVFF Eblast and MVFF Ad sponsor logo rotations.
• Assist in proofing websites, slideshows and ads.
• Cross Checking & Sending Sponsor Membership Comp List to CAFILM Membership
  
  

team.

• Assist the Associate Director of Institutional Giving in sending ticket voucher codes to
  
  

all sponsors, along with approved instructions on ticketing for this year from Ops/Box

Office

• Assist the Associate Director of Institutional Giving in sending customized Ticket
  
  

Packages to select Sponsors, with Sponsored film, & Opening/Closing via email.

• Ensuring that all documents go on the CAFILM server properly.
• Assisting with on-site sponsor Activations, including in-theater, lounge, and events.
• Assisting with sponsor greeting & seating at film premieres and events, including
  
  

watching sponsor reserved seats

• Support reserved seating at all venues
• Provide responsive customer service for sponsors, donors and special guests in
  
  

person, phone and email

• Process ticket requests for sponsors, donors and special guests in internal ticket
  
  

request form (ITRF)

• Coordinate any mailings for the Development department
• Collaborate with other departments for on-site signage and event needs
• Support special events (invitations, rsvp's, guest lists, etc)
• Keep sponsors and donors abreast of timely renewal information and festival updates
• Any additional administrative tasks, as required
• Create a wonderful MVFF experience for the sponsors and donors
• Assisting sponsors with any ticket questions, fulfillment, reserved seating, and helping
  
  

with solutions.

• Assist with striking and wrapping sponsor activations during & post-festival.
• Assisting with sponsor 'Thank Yous' & wrap post-festival.
• Assist with administration of post-event sponsor survey.
• Collaborate with the team and assist with other Development Department requests, as
  
  

needed

• Being really awesome to work with :)
  
  

Our Ideal Candidate Has

• Project management experience.
• Superb organizational, communication, and administrative skills
• Detailed, disciplined, and thorough. You have a professional appearance and
  
  

demeanor with a great attitude

• The ability to maintain graceful and positive communications under pressure.
• Strong computer skills, with thorough knowledge of Excel, Word, FileMaker Pro,
  
  

Google Apps, Airtable, Slack, Raiser's Edge

• Strong managerial and leadership skills
• Proven skill with driving deadlines
• Excellent customer service, and public interaction skills
• Ability to work within a budget prioritizing expenditures
• Ability to manage time effectively and bring projects to completion despite conflicting
  
  

deadlines

• Calm under pressure, managing multiple tasks with competing deadlines
• Thrives working independently and on a team
• Must have own transportation, own smart-phone, able to work nights and weekends as
  
  

Necessary

To apply, please submit:

• Your resume including two references
  
  

Our Diversity, Equity, And Inclusion Commitment

We strive for a culture where people sense like they are valued, can bring their whole selves to

work free of oppression, injustice, harassment or discrimination, and that they experience

belongingness through a common purpose. We are taking steps to ensure that the California

Film Institute is a safe and equitable space for staff members, filmmakers and audiences alike

by incorporating inclusivity, diversity and accessibility measures into our business plan and

tangible KPIs to hold ourselves accountable to serve and engage diverse audiences through our

work. We are also working to examine racial justice internally in order to drive self-discovery and

best inform how we can change practices and utilize our voice and position within the

Community.

California Film Institute is an equal opportunity employer. We celebrate diversity and are

committed to creating an inclusive environment for all employees. Our policies prohibit

discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation,

national origin, disability, genetic information, pregnancy, or any other protected characteristic as

outlined by federal, state, or local laws.