What are the responsibilities and job description for the Logistics Assistant – Reception position at California Endive Farms?
Position Overview: Provide daily support in logistics operations, focusing on the coordination and management of shipping documents, transportation, reception activities, and supervision of loading processes to ensure smooth and efficient workflow.
Key Responsibilities:·
Coordinate Daily Shipping Documentation:
· o Manage and organize all shipping paperwork (including shipping manifests, bills of lading (see attached)o Ensure all documents are accurate, complete, and processed on time for each shipment.
o Prepare and file Proof of Delivery (POD) documents daily.· o Schedule and coordinate transportation for outgoing and incoming shipments with carriers and transport providers.o Communicate any changes or issues promptly with relevant departments (logistics, warehouse, production).·
o Maintain and update physical filing systems for all logistics documentation daily.o Ensure all paperwork is properly archived for easy retrieval and audit purposes.·
o Assist in supervising the loading of trucks to ensure shipments are correctly packed, secured, and dispatched on time.
o Coordinate with the production department to confirm availability and readiness of products for shipment.
o Communicate any loading delays or issues with production and logistics teams immediately.· o Support administrative tasks related to logistics and reception as assigned.
o Ensure compliance with company safety and quality standards during all logistics operations.
o Reception Activities (Receptionist) · Greet and welcome visitors, suppliers, and transport drivers arriving at the company.· Register and control the access of people and vehicles to the reception or warehouse area.· Answer and redirect phone calls and messages to the appropriate departments.· Receive and log incoming mail, packages, and documents, ensuring delivery to the correct recipients.
· Provide basic information and guidance to visitors and employees.·
Support administrative tasks related to reception, such as handling schedules, correspondence, photocopying, and document filing.·
Coordinate with the logistics department regarding the reception of goods, verifying schedules and deliveries.·
Report any incidents or irregularities in reception to the appropriate supervisor.
· Required Skills and Qualifications:
High school diploma or equivalent; logistics, supply chain, or administration training is a plus.·
Experience handling shipping documents and coordinating transportation logistics.· Strong organizational skills and attention to detail, especially in document handling and filing.·
Good communication skills to interact with drivers, suppliers, production staff, and visitors.·
Ability to multitask and prioritize daily responsibilities effectively.·
Basic proficiency in office software (MS Office: Word, Excel, Outlook).·
Ability to work under pressure and meet deadlines.
Pay: $ $19.10 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $19