Grant System Program Manager

Job Description And Duties

Under the general direction of the Division of Apprenticeship Standards (DAS) Manager I (Funding Team), the Analyst III performs the most complex analytical assignments related to grant program administration, funding operations, program reporting, data governance, business process improvement, and operational planning across multiple statewide grant programs, including California Opportunity Youth Apprenticeship (COYA), Equal Representation in Construction Apprenticeship (ERiCA), California Apprenticeship Council (CAC) Training Funds, Apprenticeship Innovation Funding (AIF), and future funding initiatives.

The Analyst III serves as the department's lead analyst and subject matter expert for funding operations, grant administration processes, program reporting, and business practices supporting the full grant lifecycle, including application review, award administration, contracting coordination, fiscal monitoring, reporting, and compliance activities. The position independently analyzes complex program issues, develops recommendations, evaluates operational impacts, and provides consultation to management on program performance, reporting requirements, and process improvements affecting multiple statewide funding programs. The Analyst III exercises a high degree of independent judgment in conducting complex analyses, developing solutions to operational issues, implementing process improvements, and supporting executive decision making.

There is only one position that may be filled in the following locations: Sacramento, Oakland, and San Bernardino. If you are interested in the position at more than one location, please submit a separate application for each job control.

This posting may be used to fill future vacancies in accordance with 2 CCR

• 249.3
  
  

To be considered for this Analyst III job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=4794

You will find additional information about the job in the Duty Statement .

Working Conditions

This position is located at:

464 W. 4th St Ste 234A

San Bernardino 92401

The incumbent works 40 hours per week in an office setting. Air conditioned, multiple floor building with elevator access, cubicle with natural and artificial lighting.

Most of the time, the incumbent will work in the DAS offices or other locations throughout California as needed, may be required to work out of home via telework, if provided with proper office equipment. This position may require some local and intrastate travel. Travel from DAS office in Sacramento to Oakland Office or other DAS offices as needed. Travel may require overnight stays, weekends, and the willingness to work flexible hours that are necessary to meet the business needs of the division.

Special Requirements

Please attach your SOQ to your application. Applications received without an SOQ will not be considered. Resumes and cover letters will not be accepted in place of an SOQ. Instructions: No more than two pages with one inch margins, 12 Arial font. Number and respond to each question in the order they appear in this vacancy announcement. Failure to follow the requirements will result in your application not being considered.

• Describe a time you improved a grant process or operational system. What problem were you solving, what steps did you take, and what was the outcome?
• Describe your experience supporting contract development or administration. What was your role in developing or reviewing scopes of work, coordinating with partners, or ensuring compliance with contract terms? What challenges did you face and how did you resolve them?
• Describe a time you identified a compliance issue, risk, or gap in a process. What actions did you take and what was the result?
  
  

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/29/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations

Cert Mailing Address Sacramento

Attn: Human Resources/Certs Unit

1416 9th Street, 13th Floor

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations

Cert Drop Off Address Sacramento

Human Resources/Certs Unit

1416 9th Street, 13th Floor

Sacramento , CA 95814

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please see Special requirements section of the posting for instructions on the Statement of Qualifications.
  
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.