Property Coordinator (Glendale)

General Summary

Under general supervision and reporting to the VP of Facilities Management, the Property Coordinator is responsible for supporting the administration and coordination of facilities, real estate, property management, and construction-related activities across Credit Union-owned and leased properties. This role ensures operational efficiency, regulatory compliance, and effective communication across internal teams and external partners.

Principal Accountabilities (90%)

• Coordinates and tracks real estate leasing activities, including lease agreements, renewals, expirations, and landlord communications.
• Supports the permitting and licensing process for construction, remodels, and occupancy across all Credit Union properties.
• Assists with compliance monitoring for utilities, environmental regulations, and property-related codes.
• Maintains documentation and schedules related to HQ space planning, including seating charts, move coordination, and workspace optimization.
• Facilitates tenant improvement projects by coordinating with contractors, vendors, and internal stakeholders to ensure timely execution and budget.
• Serves as a liaison between Facilities Management and branch/property teams to ensure consistent communication and issue resolution.
• Manages property-related communications, including notices, updates, and coordination with external agencies and service providers.
• Assists with utility account management, including billing reconciliation, service changes, and vendor coordination.
• Supports the VP of Facilities Management with reporting, project tracking, and documentation related to property operations and capital projects.
• Maintains organized records of property documents, contracts, permits, and compliance certifications.

Secondary Accountabilities (10%)

• Participates in cross-functional meetings and project teams related to facilities and property initiatives.
• Assists with special projects and events involving Credit Union properties.
• Performs other duties as assigned.
• Complies with BSA requirements as commensurate with position.

Position Requirement and Qualifications 

Abilities:

Strong organizational, communication, and coordination skills. Ability to manage multiple priorities, maintain accurate records, and work collaboratively with internal and external stakeholders. Proficient in Microsoft Office and property management software.

Knowledge, Education, Certifications, Licenses:

General knowledge of property management, leasing, construction coordination, and regulatory compliance. High School diploma or equivalent required; additional coursework or certification in real estate, facilities, or project management preferred. Valid driver’s license required. Must pass background check for access to military and branch facilities.

Experience:

Minimum of three years of administrative or coordination experience in facilities, property management, or real estate operations. Experience supporting construction projects or lease administration is highly desirable.

Working Conditions and Physical Demands

Work is performed primarily in an office setting with occasional site visits to Credit Union properties. Must be able to sit, stand, walk, and lift to 25 lbs. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions.