Executive Operations & Office Manager

Reports To: Chief Executive Officer (CEO)

Status: Full-Time, Exempt

Location: Onsite  (Inglewood, CA office)

Salary: $65,000–$75,000/year (DOE)

Benefits: Health, Dental, Vision Insurance, Paid Holidays, Vacation, Sick Leave

Position Summary:

 California Black Women’s Health Project (CABWHP) is seeking a highly organized, self-motivated, and mission-aligned Executive Operations & Office Manager to lead administrative operations and support executive-level leadership. This person will play a vital role in maintaining internal systems, supporting finance and HR processes, and creating a smooth and professional office environment that enables staff to focus on the organization’s mission of improving the health of Black women across California.

Key Responsibilities:

 1. Office & Administrative Management

• Oversee day-to-day administrative operations of the office (in-person).
• Maintain organizational calendar, coordinate internal meetings, and manage office supply inventory.
• Set up systems for efficient workflow, recordkeeping, and document organization (paper and digital).
• Serve as the point of contact for vendors, contractors, building management, and tech support.

2. Finance Support

• Process accounts payable and receivable; submit invoices to funders as needed.
• Reconcile staff expense reimbursements and credit card transactions.
• Assist with basic bookkeeping and financial documentation in coordination with outside accountant.
• Help prepare materials for annual audit and budget planning.

3. Human Resources & Personnel Support

• Maintain personnel files and assist with onboarding/offboarding procedures.
• Support time sheet tracking and payroll coordination with external payroll provider.
• Track employee benefits, assist with open enrollment, and serve as a liaison to benefit brokers.
• Help implement and maintain staff handbook and internal HR policies.

4. Executive & Team Support

• Provide administrative support to the CEO and senior leadership, including scheduling, communications, and meeting prep.
• Draft and format internal communications, reports, and proposals as needed.
• Support fundraising and outreach activities (e.g., donor communications, sponsor tracking).

5. Event & Volunteer Coordination (as needed)

• Assist with event logistics, scheduling, documentation, and materials coordination.
• Support coordination of volunteer projects and indirect supervision of interns or support staff.

Required Qualifications:

• Bachelor’s degree preferred; equivalent experience accepted.
• Minimum of 3 years experience in an administrative or office management role, preferably in a nonprofit or community-focused setting.
• Proficient in Microsoft Office Suite and Google Workspace; familiarity with platforms like Bill.com, Monday.com, and JotForm is a plus.
• Strong organizational, multitasking, and written communication skills.
• Comfortable working with people from diverse backgrounds and committed to CABWHP’s mission and values.
• Must practice high levels of integrity
• Reliability personally and professionally

·       Demonstrated ability to handle confidential information with discretion and professionalism

Ideal Candidate Attributes:

• Detail-oriented with excellent follow-through
• Self-starter who takes initiative and can work independently
• Strong interpersonal skills and team player
• Mission-driven, with a heart for equity, wellness, and justice for Black women and girls

To Apply:

 Please submit your resume, cover letter, and writing sample to:

📧 wellwoman@cabwhp.org

Subject line: [First Name Last Name] – Executive Operations & Office Manager

Applications will be reviewed on a rolling basis until the position is filled.