What are the responsibilities and job description for the Payroll Specialist position at California Bioenergy LLC?
Job Title: Payroll Specialist
Department: Human Resources
Payroll Company Name: California Bioenergy, OpCo LLC
Reports To: HR Manager
Office Location: Dallas, TX
Annual Salary Range: $65,000 – $75,000 annually
Benefits: Standard CalBio benefits package is available: Medical, dental, vision, life insurance, 401k with match.
Company Description
California Bioenergy LLC (CalBio), founded in 2006, is one of the nation’s leading developers, owners, and operators of dairy digester projects. Working closely with our family dairy partners and agencies, including CARB, CDFA, CPUC, CEC, and the EPA, alongside affiliates Midwest Bioenergy, Northwest Bioenergy, and Southwest Bioenergy, we capture methane, a potent greenhouse gas, and beneficially use it to generate renewable natural gas (RNG) and electricity. Our projects reduce more than 1 million metric tons of CO₂e emissions per year, with a pathway to doubling these reductions over the next three years. A major use of CalBio RNG is as vehicle fuel; when truck fleets transition from diesel to natural gas, pollution emissions can drop by ~90%, delivering immediate air-quality benefits in communities such as California’s San Joaquin Valley and the L.A. Basin. These projects also help protect local air and water quality, create jobs, and provide new revenue and other meaningful benefits for our dairy partners.
Position Overview
We are looking for an experienced Payroll Specialist to join our team in Dallas. This role manages full-cycle payroll for employees across multiple states (including CA, TX, SD, and others), ensuring accuracy, compliance, and timely processing. The ideal candidate is detail-oriented, proactive, and confident using ADP systems in a fast-paced environment.
Essential Job Responsibilities
- Process full-cycle payroll on a bi-weekly and bi-monthly basis for multi-state employees.
- Maintain payroll records, manage employee changes, and ensure data accuracy.
- Handle tax withholdings, deductions, garnishments, and benefit adjustments.
- Ensure compliance with all state and federal payroll and tax regulations (especially CA, TX, SD).
- Prepare and reconcile payroll reports and audits.
- Serve as the main contact for payroll-related questions from employees.
- Partner with HR Team to support onboarding, offboarding, and reporting needs.
- Maintain confidentiality and uphold company standards of professionalism.
Qualifications
- A bachelor’s degree in accounting, Business Administration, Human Resources, or a closely related discipline, or possession of a Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
- Minimum 5 years of payroll experience, with hands-on ADP expertise (Workforce Now or similar).
- Proven experience managing multi-state payroll (CA, TX, SD required).
- Strong understanding of payroll laws, tax filings, and compliance.
- Excellent communication skills and attention to detail.
- Proficient with Microsoft Excel and payroll reporting tools.
- Confidentiality: High level of discretion is expected due to access to sensitive employee information
Preferred Qualifications
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
- Experience in energy, or multi-entity environments preferred.
- Strong problem-solving skills and ability to work independently.
- Confidentiality: High level of discretion is expected due to access to sensitive employee information
Physical Requirements and Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Sitting for extended periods: Most of the work is done at a desk using a computer.
- Manual dexterity: Frequent use of hands and fingers to operate a keyboard, mouse, and office equipment.
- Visual acuity: Required for reading reports, spreadsheets, and data entry.
- Occasional lifting: May involve lifting files or boxes weighing up to 10–25 pounds.
- Mobility: Some walking or standing may be necessary, especially when attending meetings or filing documents.
- In-person presence: This role requires on-site attendance.
- Repetitive tasks: Involves routine data entry, report generation, and compliance checks, which can be mentally demanding.
Salary : $65,000 - $75,000