What are the responsibilities and job description for the Executive Administrator position at California Association of Food Banks?
About The Role
The Executive Administrator provides high-level administrative, organizational, and operational support to the CEO. This role requires exceptional discretion, strong judgment, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. The Executive Administrator acts as a trusted partner to leadership, ensuring efficiency, confidentiality, and smooth daily operations. This role plays a critical part in advancing the organization’s mission by ensuring efficient executive operations, strong board support, and effective communication with donors, partners, and community stakeholders.
What You Will Do:
- Manage executive calendars, including scheduling meetings, travel arrangements, and appointments
- Prepare agendas, presentations, reports, and briefing materials
- Act as a primary point of contact between executives, staff, board members, donors, and external partners
- Screen and prioritize emails, calls, and correspondence, ensuring timely follow-up
- Coordinate executive meetings, board meetings, and Leadership Retreat
- Take accurate meeting minutes and track action items
- Support cross-functional initiatives and follow up on deliverables
- Support organizational planning, special initiatives, and cross-departmental projects
- Assist with budget tracking, expense reports, and invoice processing
- Maintain accurate, confidential records and donor-sensitive information
- Represent the organization professionally in interactions with community partners and funders
- Identify opportunities to improve processes and administrative efficiency
Who You Are:
Experience:
- 5–7 years of experience supporting senior executives
- Experience supporting C-suite or board-level executives
- Project management or operations experience
- Ability to work independently and manage competing priorities
Skills:
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- High level of professionalism, discretion, and confidentiality
- Proficiency in Microsoft Office/Mac and scheduling tools
Education:
- Bachelor’s degree and/or equivalent experience/training.
Employment Details:
Workplace: We are an office-based organization with a hybrid work option. This position requires three in office days per week. This position will include some travel about 10-15%
Compensation: Salary offers are determined based on final candidate qualifications and experience. The budgeted hourly rate that CAFB expects to pay for this position is $33.80 - $38.83 per hour.
Benefits: Comprehensive benefits package including generous employer-paid medical, dental, and vision plans; retirement program with employer contribution; life insurance; PTO, and more.
Apply here: https://job-boards.greenhouse.io/californiaassociationoffoodbanks/jobs/4119131009
Salary : $34 - $39