Contracts Transition Manager

The Contract Transitions Manager plays a key role in managing client contracts and supporting seamless onboarding, transitions, and vendor contracting activities. This individual collaborates closely with Sales, Procurement, Finance, and Compliance teams, and must possess a strong understanding of business operations and internal departmental workflows. They are responsible for maintaining the internal contract repository and ensuring the accuracy of contract data across relevant systems.

Responsibilities

• Collaborate with Sales, Compliance and Transitions Teams to onboard new clients across various service lines, including client portal setup, onboarding paperwork and other administrative duties.
• Manage internal Client Contract repository in applicable systems. (Microsoft Office/SharePoint, HighGear, Zoho CRM)
• Break out and organize contract exhibits during onboarding
• Ensure contract visibility for internal stakeholders and manage lifecycle changes.
• Regularly audit contract data using Excel to ensure accuracy and completeness.
• Coordinate with Finance, Account Teams, Sales, and Procurement on contract amendments, terminations, and changes.
• Prepare and host internal Contract Transition Meetings
• Review, red line, abstract and facilitate signature of all client contracts including:
• Exterior and Interior Service Agreements
• Construction Agreements
• Miscellaneous Commercial Service Agreements)
• Support Sales during contract negotiations as needed.
• Assist the Procurement and Account teams with the creation, distribution, and tracking of vendor contracts using DocuSign and/or related systems.
• Manage vendor contract anatomy, SOW exhibits, pricing exhibits, etc
• Develop, manage, and update standard and custom contract templates for both client and vendor agreements.
• Support management in prioritizing business and information needs.
• Identify and implement process improvement opportunities

Skills

• Contract Management
• Business systems aptitude and operational awareness
• Legal Writing
• Legal Review – Strong Analytical Ability
• Excellent administrative ability and communication skills.
• Proven effective time-management skills.
• Proficient with Microsoft Office specifically Excel

Requirements

Qualifications

• Bachelor’s degree required; Graduate education preferred.
• 2-4 years of experience in contract management required; legal-industry experience preferred.
• 1-3 years of Legal experience preferred.
• 1-3 years of experience in procurement or related field preferred.

Reports To:

Director of Compliance