Account Clerk III

Applicants: If you are using education to qualify, please remember to include copies of your transcripts, degree(s), and/or certifications. Foreign degrees must have a U.S. Equivalency Report. Failure to submit, may result in your application being disqualified.

• As a lead-worker, instructs employees in the interpretation and application of laws, regulations, policies, and procedures related to fiscal and statistical record-keeping.
• Acts as a technical resource on more difficult problems or specialized issues.
• Prioritizes and manages workload distribution; monitors quality and timeliness of unit work; identifies and provides individual instruction to co-workers for work deficiencies; provides feedback to supervisor as requested.
• Assists the public by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers clients to the appropriate personnel or location; explains the proper use of forms, documents, and reports.
• Prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; gathers and arranges information by extracting from source documents or computer reports, and arranges in an understandable, presentable, or prescribed format.
• Assists with compilation of budget information including work and time records.
• Receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors.
• Maintains financial, statistical, work, time, payroll information, and case record information.
• Handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records.
• Verifies and processes bank deposits and deposits funds in the appropriate accounts.
• Writes letters, memos, or documents to correspond with public and private organizations/agencies to obtain or verify information.
• May operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports.
• May trouble-shoot problems relating to automated systems.
• Performs related duties as assigned.

• Advanced mathematics and statistics such as complex decimal, fraction, percentage formulas, and statistical calculations.
• Grammar, vocabulary, spelling, punctuation, and composition.
• Office and department practices, procedures, programs, services, policies, regulations, and automated systems.
• Laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned.
• Bookkeeping, accounting, and financial auditing procedures.
• Principles of lead supervision and training.
• Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data.
• Common word processing, spreadsheet, and database software packages.

• Verify, compile, reconcile, and interpret more difficult and complex financial and statistical data.
• Make arithmetic computations with speed and accuracy. Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions.
• Lead and train subordinate employees on laws, rules, regulations, and office procedures.
• Read and understand specific rules, codes, regulations, procedures, policies, and precedents.
• Communicate information effectively and orally to a wide variety of people.
• Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
• Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
• Research, proof, evaluate, gather, organize, and arrange a diversity of information.
• Maintain journals, ledgers, and complex accounting and case records.

Applicants: If you are using education to qualify, please remember to include copies of your transcripts, degree(s), and/or certifications. Foreign degrees must have a U.S. Equivalency Report. Failure to submit, may result in your application being disqualified.

EXAMINATION INFORMATION

TRAINING & EXPERIENCE EXAMINATION – WEIGHTED 100% 

The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate’s knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. 

Examination administration and processing time is approximately two weeks after submission of your application.  

ELIGIBLE LIST INFORMATION
A departmental open eligible list will be established for the county of Imperial. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.

RETEST PERIOD

Once you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date.
 
SPECIAL TESTING ARRANGEMENTS
Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at mssprogram@calhr.ca.gov or 916-909-3701 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.
 
EDUCATION DOCUMENTS

If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.

GENERAL INFORMATION
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.

MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.

If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list.

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required.

EQUAL EMPLOYMENT OPPORTUNITY
The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

ADDITIONAL INFORMATION 

• A valid driver's license is required at the time of appointment and employees may also be required to drive their own car, provide proof of car insurance. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.  
• This position may require pre-employment drug testing, a physical examination, and fingerprinting for a background investigation.  
• Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors are consistent to the IRS background investigation requirements for access to federal tax information. 
• Employees in this position will be required to drive in and out of the county to conduct business. 
• Employees may be required to work with clients of various age groups and clients with mental health issues, physical health issues, substance abuse issues, victims of abuse and/or domestic violence, at risk of abuse, and financial instability.
• Employees may encounter hostile and emotionally troubled clients, including children and parents under the influence of controlled substances and alcohol.
• Employees will be required to represent the County in administrative appeals and fair hearings.
• The ability to speak, read, and write Spanish in addition to English would be an asset in this position but is not required. Applicants for English/Spanish bilingual designated positions must take and pass the bilingual proficiency examination administered by the California Department of Human Resources, Merit System Services.  
• Employees in this position must be able to provide- support to staff after hours.
• All Imperial County employees are considered Disaster Service Workers and might be required to take the associated FEMA training.

Salary : $2,980 - $3,451