Secretary-Student Services (Level 3)

Position:            Level 3 Secretary (Student Services)

Location:           Caledonia High School

Reports To:        Principal/Designee

Work Year:        203 Days (8 Hours per Day)

Salary Range:    Starting wage $18.68 or higher depending on experience. 

                          Benefits include single-person medical, dental and vision insurance.

Position Summary

Performs a variety of secretarial and administrative support services to facilitate the efficient operation of the Student Services Offices and to support the principal while maintaining confidentiality regarding students, parents, finances, and staff. Coordinates and monitors assigned activities and provides information, recommendations, or direction as required to serve and support students, staff, and school administrators. Performs a variety of clerical and secretarial functions in the processing of students and student records.  Tasks are related to general school office duties and school management.

Primary Responsibilities

Perform administrative and secretarial duties to support building administration and the Student Services Office in the following areas:

• Plan and organize various activities including field trips, college fairs/visits, trade fairs recognition ceremonies, parent nights, in addition to other functions as assigned
• Develop and publish newsletters, correspondence, and other communications to students, staff, and community stakeholders as assigned
• Maintain and update Student Services webpage and Facebook page
• Provide administrative support by entering test scores and data into Xello and PowerSchool
• Coordinate various award and scholarship nominations throughout the year
• Coordinate with college admission and military representatives throughout the year
• Support graduating seniors by assisting in the coordination of recognition events, surveys, graduation ceremony and related activities as assigned
• Manage student transcripts through Xello and other mediums as needed

• Help facilitate Fire/Tornado/Lockdown Drills
• Answer phones and route calls to appropriate staff members
• Sort and distribute mail
• Organize the student services meeting space
• Other duties as assigned by supervisor

Employment Qualifications

• EDUCATION: This position requires knowledge equivalent to that, which normally would be acquired through the completion of an Associate’s degree in a related field.
• EXPERIENCE: A minimum of one to three years of progressively more responsible or expansive secretarial experience in a public education setting is preferred.

Other Knowledge, Skills and Attributes

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  

Required:

• Highly flexible with good attendance
• Ability to communicate effectively orally and in writing
• Ability to work as part of the team
• Excellent computer skills
• Knowledge of principles and practices of basic accounting
• Ability to utilize technology to accomplish assigned tasks
• Must maintain confidentiality
• Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District

Preferred:

• Knowledge of school software systems including PowerSchool and Xello
• Experience working with the Google Suite of applications
• Experience working in a school district 

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.

Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.

Non-Discrimination

Caledonia Community Schools does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities