Secretary - Level 4

Position: Secretary - Level 4 (2026-2027 School Year Start)

Location:  Caledonia Elementary School

Reports To: Principal

Work Year: 208 Days (8 hours per day)

Salary Range:  Starting wage is $16.57 or more depending on experience               

                        Single-person medical benefits, paid holidays, 

Position Summary

Performs a wide variety of secretarial and administrative support services to facilitate the efficient operation of a campus office and to support the principal while maintaining confidentiality regarding students, parents, finances, and staff. Coordinates and monitors assigned activities and provides information, recommendations, or direction as required to serve and support students, staff, and school administrators. Perform a variety of clerical and secretarial functions in the processing of students and student records.  Receives school district constituencies and other visitors and answers and directs incoming telephone calls.  Prepares school correspondence and reports. 

Essential Functions/Primary Responsibilities

• Highly organized and efficient professional who is passionate about supporting students, teachers, and parents
• Treat all building stakeholders with kindness and respect
• Manage all office functions in a fast-paced environment
• Answer incoming phone calls
• Skilled in word processing and spreadsheet creation/management
• Skilled in basic purchasing and accounting functions
• Record and manage student attendance
• Dispense student medication according to District policy
• Monitor student enrollment and provide necessary support for new students and students leaving the District
• Develop and publish building newsletters
• Maintain the building website
• Check-in substitute teachers
• Monitor building visitors
• Assist teachers and students with their needs
• Help facilitate Fire/Tornado/Lockdown Drills
• Communicate with all building stakeholders regularly
• Support the principal in all aspects of managing and leading the school
• Additional duties as assigned by supervisor

Employment Qualifications

• EDUCATION: This position requires knowledge equivalent to that which normally would be acquired through the completion of a high school diploma or an Associate’s degree in a related field.
• EXPERIENCE: A minimum of one to three years of progressively more responsible or expansive secretarial experience in a public education setting is preferred.

Other Knowledge, Skills, and Attributes

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below represent the knowledge, skill, and/or ability required.  

Required:

• Highly flexible with excellent attendance
• Ability to communicate effectively orally and in writing
• Ability to work as part of a team
• Excellent computer skills
• Knowledge of principles and practices of basic accounting
• Ability to utilize technology to accomplish assigned tasks
• Must maintain confidentiality
• Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District

Preferred:

• Knowledge of school software systems
• Experience working in a school district
• Experience as a school secretary

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus, especially due to concentration on a computer screen and small numbers.  

Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate to loud.  Occasionally, time will be spent outdoors in inclement weather.

Statement of Non-Discrimination

The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities