Payroll Deducation Specialist

Payroll Deduction Specialist (Non-Exempt)
12 Month

Required education, training, and experience: 

• Graduation from high school with preference given to an Associate’s degree in a related field.  Minimum of two years experience in computerized accounting.
• Basic Accounting experience and knowledge of journal entries
• Ability to meet deadlines and work under pressure
• General knowledge of standard office procedures
• Working knowledge of office equipment, including computers
• Ability to maintain confidentiality
• Ability to work without supervision
• Ability to exercise independent judgment and initiative in completing assignments
• Effective oral and written communication skills
• Ability to read and interpret policies and procedures

Essential duties and responsibilities

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Set up new employee deductions
• Maintain current employee deductions and process changes
• Work closely with Human Resource Benefits Specialist to communicate changes with employee deductions
• Correspondence with schools and employees regarding payroll deductions, as well as external vendors.
• Employment verifications
• Process semi-monthly payroll for various departments
• Assist with payroll, including check printing and direct deposit files
• Reconcile actual deductions and monthly invoices to ensure accuracy (State Health Plan, Retirement, Employee Benefits, and all other payroll deductions)
• Familiarity with Quarterly Tax Deposits, Multiple Work Site Report, etc.
• Ability to cross-train
• Other duties as assigned

Physical environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be physically able to operate a variety of equipment, including computers, copiers, etc.  Must be able to exert up to 10 pounds of force occasionally; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects. 

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position is a first shift position.  Must be adaptable to performing under stress and when confronted with emergency situations.  There may be changing priorities and interruptions during the workday.  

Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics of data, people, or things.

Requires the ability to speak and/or signal people to convey or exchange information.  Includes giving instructions, assignments, or directions to subordinates or assistants.

Requires the ability to read a variety of correspondence, reports, forms, articles, proposals, contracts, etc.  Requires the ability to prepare correspondence, reports, forms, evaluations, policies, etc. using prescribed formats.

Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form.

Requires the ability to record and deliver information, explain procedures, and follow oral and written instructions.  Must be able to communicate effectively and efficiently in a variety of technical or professional languages including medical, legal, and counseling terminology.

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.