Guidance Secretary-Calcutt Middle School

Requirements: Assume responsibility for the clerical functions of the Calcutt Middle School (CMS) guidance office and School Counselors. Acquire and maintain a knowledgeable base of information concerning the total school program. Serve as the school’s lead for management and oversight of student information and records to include, but not limited to: The process of transferring students Assist in Truancy Court Inventory of all student files Enter all media permissions in the Student Information System Collect and enter lunch form documents Update emergency contact information Work in partnership with families, students, and staff regarding updating Skyward information. Act as a primary liaison between the CMS administration/guidance staff and faculty/school community. In partnership with school administrators, support the development of student and schoolwide schedules. This task includes, but is not limited to: Setting up progress reports in the Student Information System Set up elementary and middle school report cards in the Student Information System Monitor that all grades are entered; follow up with teachers if requested/needed Provide one-on-one support/training to staff who request assistance with report cards/grading Set up schedules in the Student Information System and assign schedules to all students Assign advisory periods to students Process schedules for all new students Input the itinerant schedules quarterly Update and monitor the teacher schedules on a regular basis In partnership with school administrators, support the task of entering behavior consequences. The task includes, but is not limited to: Entering the consequences to referrals based on admin requests Entering written referrals into the school information system Processing disciplinary letters Tracking students for restorative services like circles, RASP, mediations, re-entry, suspensions, etc., including their attendance in Skyward for RIDE Documentation. Support with school-to-lunch staff for after-school lunches that pertain specifically to behavior programs Manage behavior calendar which includes re-entries Provide well-organized and accurate work, while maintaining student and staff confidentiality. Demonstrate the ability to pay attention to detail, keep accurate records, and troubleshoot while multitasking. Organize and complete tasks in a timely and professional manner. Demonstrate the flexibility to operate within a fast-paced work environment while multitasking. General Duties: Answer phone, take messages, and screen/direct calls to the appropriate guidance office staff; develop ongoing communications with parents and families Set the invitational tone of the school through presence and tone; greeting students and families. Prepare, file correspondences/reports and generate mailings for guidance office staff. Assist in coordinating students’ schedules, enrollment, and registrations, including assisting in the registration process. Coordinate progress reports and report card submission by teachers and distribution to students Collaborate with School Counselors and Admin in preparing and managing all students in the state testing platforms, to include ACCESS, RICAS, and NGSS, TELL. This includes assisting with the state testing schedule at Calcutt Request/send records to other schools based on requests from transfer students. Process and track student status regarding enrollment and withdrawal from school. Track student records relating to attendance policy. Track daily attendance for bus students Truancy reports Attendance letters Produce reports when requested by guidance staff or administrators. Provide support to the school’s main office as needed. Other related duties as assigned by the school’s administration.