Associate Director - Real Estate & Facilities #721831505

Cal Poly Pomona Enterprises Employment Services

ANNOUNCEMENT OF POSITION VACANCY

SUMMARY: Under general supervision of the Director, the Project Manager is responsible for the development and management of capital improvement projects from design through construction and post construction phases as required by the Enterprises, the University, outside agencies, consultants Office of the Chancellor, and others, to ensure projects are fully coordinated and complete.

SOME OF THE THINGS THAT YOU WILL GET TO DO (this is only a small sampling of work variety):

Project Management

·      Provides technical expertise and recommends solutions to problems relating to projects and maintains an up-to-date knowledge of applicable laws and building codes.

·      Performs initial code analysis and coordinates reviews with applicable regulatory agencies.

·      Manage project document reviews, value engineering, constructability reviews, project estimates and reconciliation. Responsible for developing project feasibility, scope and program.

·      Ensures projects comply with programs, Enterprises, CSU and University requirements, and applicable codes.

·      Obtains written project approvals at the conclusion of each scheduled milestone.

Project Design & Engineering

·         Prepares requests for proposals (RFPs) for the selection of professional services.  Assists in the selection of architects, engineers, and other consultants.

·         Determines contract scope of work, work product deliverables, fees, payment schedules, etc.  Includes preparation of service agreements for service providers and contractors.

·         Collaborate with the project team, staff assigned to the project, and professional consultants.

·         Prepares scope of services and negotiates changes in scope of services and oversees the quality of the services provided as well as the progress of the consultant’s work.

·         Manages, coordinates and prepares necessary materials for all project submittals and secures approvals, including Schematic Design, and Construction Document Plan approvals.

Construction

·         Oversees and coordinates with appropriate parties to monitor the work of contractors involved in construction and consultants providing material testing and inspection services.

·         Prepares and manages the budget, reviews and approves contractors and consultant progress payment requests.

·         Ensure construction activities are carried out in compliance with contract documents, codes, and project specifications.

·         Maintains oversight to ensure the timely completion of work and proper documentation, including “as-built” records.

·         Reviews and approves contract change orders. Manages and monitors project close-out activities, including obtaining agency approvals, issuing certificates of occupancy, providing training, securing warranties, reviewing record documents and manuals, and ensuring the Certificate of Completion is issued, along with any other necessary tasks.

·         Prepares, manages, and is accountable for project budgets and schedules.

·         Manages project milestone reviews for planning, schematic, preliminary and construction phases.

·         Maintains accurate records of project milestone approval and completion dates with supporting documentation.

·         Reviews cost estimates for completeness and compliance with budgets.

·         Prepare accurate project budget estimate and updates at conclusion of each project development phase.

·         Works closely with appropriate departments to financially manage the project and ensures project accounting records are complete.

Reporting, Bidding & Procurement

• Prepares project status reports and other reports as required, including forecasts on project budgets and schedules.
• Uses standard reporting formats and coordinates with the Director of Real Estate & Facilities to ensure project reporting requirements are met in a timely manner.
• Drafts Scopes of Work, RFQs, RFP, and other documents in support of service and construction agreements.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

·         Bachelor's Degree in engineering, architecture, construction management, or a related field, or 10 years of relevant experience.

·         Seven years’ experience in the field of architectural/engineering or construction management developing complex commercial, institutional, and/or University construction projects. And working knowledge of:

o    California Building Code, ADA requirements, Public Works Contract Code

o    Concept, Schematic, Construction and Bid Document coordination

o    Administration of contracts for design professionals, various consultants and construction

·         Construction Administration documentation including but not limited to minutes, field reports, responses to RFI’s, submittals, change orders, pay applications, releases and notice of completion and knowledge of the impacts of each one of these documents on the project and contracts.

·         Strong interpersonal skills, the ability to work with various clients to develop and maintain productive working relationships.

·         Ability to professionally communicate through written, verbal and graphic means.

·         Demonstrate superior organizational, analytical, and creative problem-solving skills

·         Ability to adhere to regular work schedule.  May include evenings, weekends and holidays.

PREFERRED QUALIFICATIONS:

·         Current California Architectural or Engineer Registration, or equivalent Certified Construction Manager (CMAA) or similar certification (International Code Council, etc.)

BENEFITS & COMPENSATION:

Cal Poly Pomona Foundation, Inc. offers a highly competitive benefits package with no-cost coverage for employees, making it a substantial part of total compensation. Benefits include:

·         100% employer-paid medical, dental, and vision insurance — no monthly premium cost to employees

·         Retirement plan options to support long-term financial wellness

·         Educational reimbursement

·         Vacation, holidays, personal holiday

·         Additional voluntary benefits

ABOUT US: As the largest employer of students on the Cal Poly Pomona campus, the Foundation offers valuable work experience and hands-on training to approximately 1,500 Cal Poly Pomona students each year. The Foundation offers positions in various fields; whether it is in the area of technology, science, retail, culinary arts, hospitality management, leadership or research grants, these student employees participate in Cal Poly Pomona's learn-by-doing philosophy and acquire practical skills in their designated field of study.

The Foundation also contributes operating support to nearly 1,100 Foundation and scholarship programs every year, including Bronco Athletics. In addition, the Foundation administers grants and contracts, contributes to campus security, and supports several university publications. The Foundation contributes over $1 million annually to Cal Poly Pomona.

CSU along with Cal Poly Pomona Foundation strongly recommend faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare an exemption from doing so. The systemwide policy can be found at COVID-19 Vaccination Interim Policy and any questions may be sent to fdnhr@cpp.edu.

Cal Poly Pomona Foundation, Inc. is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, Cal Poly Pomona Foundation, Inc. may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer.

BACKGROUND CHECK POLICY:   
Cal Poly Pomona Enterprises is committed to protecting the health, well-being, and safety of its campus community and assets. In furtherance of these goals, Cal Poly Pomona Enterprises will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). 
 
The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  
 
In determining the suitability of the candidate for the position, Cal Poly Pomona Enterprises will give an individualized assessment to any information regarding the criminal conviction history that the applicant submits for consideration such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.