AP/AR Specialist

ABOUT THE COMPANY

Cal-a-Vie Health Spa is a world-renowned award-winning luxury spa resort unlike any other. An exquisite oasis sheltered from the rush and competition of daily life, Cal-a-Vie Health Spa resembles a serene French village. Nestled away on 200 private acres in Northern San Diego County, our guests enjoy the lush, tranquil hillsides filled with beautiful vineyards and lavender fields, natural canyons and habitat. We are close to the communities of Vista, Bonsall, Oceanside, Carlsbad, Escondido, Temecula, and Murrieta.

POSITION PURPOSE

Accounts Receivable, Payroll support, Petty Cash, and other accounting/clerical tasks.

ESSENTIAL FUNCTIONS

• Accounts Payable:
  • Set up and maintain vendor files
  • Processes invoices for payments, maintain purchase order files.
  • Mail checks and file paperwork
  • Request and maintain Certificate of Liability forms, W-9 forms and Hold Harmless Agreements from vendors and service providers
  • Enter document information on vendor log, keep current forms in binder
  • Process resale certificates, complete credit applications and supply potential
  • Maintain and update company credit information with vendors.
• Accounts Receivable:
  • Oversee guest charges from other departments
  • Prepare email and/or mail guest statements when requested
  • Audit guest bills when questions arise
• Petty Cash:
  • Keep a running total of cash in box – weekly
  • Reimburse managers/employees for receipts – daily
  • Replenish front desk cash bag and reconcile receipts – weekly
  • Replenish and maintain driver bags, cash and receipts – weekly
  • Balance cash and supply Controller with log of expenditures – weekly
• Support Tasks:
  • Help in creating Accounting / Admin binders
  • Help maintain and organize accounting storage boxes, cycle boxes in storage unit
  • Assist in processing and mailing year-end tax forms: W-2, 1099, and 1096

POSITION QUALIFICATIONS

Education/Certification: High School Diploma

Knowledge: Understanding of debits, credits, general ledger accounts

Experience: Minimum five (5) years’ experience in A/P, A/R, payroll support and handling clerical tasks. Prefer experience in hospitality industry.

Skills/Abilities: Exceptional interpersonal, verbal and written communications skills; well versed in Excel and Word; Accounting and hospitality software experience; 10-key by touch; Strong organizational skills and detail oriented; Ability to understand when confidentiality is necessary; Ability to get along with co-workers and work as a team; Ability to react quickly to resolve problems or conflict; Able to handle high stress in the work environment and turn it into positive energy in the department

Availability: Monday-Friday hours are from 8am to 4:30pm, some overtime.

WORKING CONDITIONS AND ENVIRONMENT

(i.e., necessary travel, unusual work hours, unusual environmental conditions, etc.)

Analysis of Physical Demands (Walking, lifting, equipment, operation, etc.)

• Must be able to lift up to 10 lbs. 1-33% of the time
• Ability to bend, kneel, squat, or sit for intermittent periods 67-100% of time
• Repetitive movement of arm at shoulder for intermittent periods 67-100 % of time
• Repetitive movement of both hands for intermittent periods 67-100% of time
• Pushing/Pulling up to 10 lbs. 67-100% of time
• Ability to twist neck for intermittent periods 67-100% of time
• Frequently required to speak and hear

Salary : $26 - $28