Procurement Specialist I

Overview

The Procurement Specialist is responsible for executing routine procurement functions with direction from the Procurement Manager. Duties to include (but are not limited to) RFQ/RFP creation and solicitation, RFI management, quote/proposal review, purchase orders generation and execution, vendor relationship management, and other duties as assigned.

The Procurement Specialist will conduct business in accordance with Cajun Industries’ Best Practices and Code of Ethics and be an active participant in the continuous development of the safety culture at Cajun Industries.

Responsibilities

*The following responsibilities are intended as general illustrations of the work in this job class; however, are not all-inclusive for this position:

• Builds and maintains a working relationship with suppliers to obtain competitive pricing
• Works with Estimating and Projects teams to build requisitions and solicit quotes
• Expedites vendor quotes
• Maintains record of vendor quotes/proposals, and any attachments/supplemental documents, in the appropriate estimating or job folder
• Reviews quotes and proposals for accuracy and communicates with vendors to resolve any missing or inaccurate data points
• Compiles data from quotes/proposals within designated Bid Tab/review workbook and reviews with the Procurement Manager prior to estimating/projects turnover or purchase order creation
• Generates purchase orders and executes in compliance with Cajun and Client standards/requirements
• Answers RFIs in a timely
• Identify cost saving opportunities and works within the procurement strategy to reduce costs without compromising quality or delivery schedule
• Maintains record of quotes, purchase orders, and applicable logs
• Reviews expediting reports with Expeditors to ensure orders are on time and reports any delays to the appropriate stakeholders
• Attends and participates in meetings as assigned
• Other duties as assigned

Qualifications

Experience

• Minimum of one year of work experience required with experience in expediting, procurement, or business administration duties preferred
• Strong working knowledge of Microsoft Office programs (Excel, Word, Outlook, PowerPoint, etc.)

Education

• High School Diploma (or equivalent) required
• Associate’s or Bachelor’s degree in Supply Chain Management, Business, Construction Management, or related field from an accredited college or university is preferred

Physical:  While performing the essential functions of this job, the employee may be required to: 

• Remain in a stationary position (sitting or standing) for extended periods during office work and meetings. 
• Operate a computer keyboard, mouse, and other office equipment. 
• Frequently communicate and exchange accurate information in person, electronically, and during virtual or telephone meetings. 

Mental:  While performing the essential functions of this job, the employee may be required to: 

• Direct, collaborate with, and communicate with executives, clients, and project teams.  
• Interpret and apply company policies, safety protocols, and written instructions.  
• Perform mathematical calculations, analyze business data, and review project estimates. 
• Maintain accuracy, productivity, and attention to detail while managing competing priorities in an active office environment with frequent interruptions.  
• Process, retain, and manage complex project details, contractual requirements, and client data.