What are the responsibilities and job description for the Executive Assistant position at CAFE SPICE LLC?
About us:
We are a rapidly growing, high-performance food manufacturing company. We are dedicated to producing safe, high-quality products that meet strict USDA, FDA, and third-party audit standards. Our team is committed to operational excellence, continuous improvement, and maintaining a strong culture of food safety and accountability. As our organization continues to expand, we are strengthening our leadership support to ensure clear communication, efficiency, and alignment across the company.
Position Summary:
The Executive Assistant will provide high-level administrative and operational support to the CEO and COO in a fast-paced food manufacturing environment. This role requires exceptional organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities. The ideal candidate will be proactive, professional, and able to anticipate the needs of senior leadership while maintaining confidentiality and supporting efficient executive operations.
Key Responsibilities:
Executive Support
Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO.
Prepare and organize executive-level reports, presentations, and documents.
Handle confidential information with discretion and professionalism.
Coordinate travel arrangements, itineraries, and accommodations.
Assist with day-to-day administrative needs, including correspondence, filing, and communication management.
Serve as a primary point of contact between executives and internal/external stakeholders.
Prioritize and manage multiple tasks, ensuring timely completion.
Operational & Project Support
Support cross-functional initiatives and special projects as assigned by leadership.
Assist in preparing materials for board meetings, leadership meetings, and company-wide communications.
Track deadlines, deliverables, and follow-up items for executive projects.
Maintain organized systems for documentation, records, and administrative processes.
Facility & Team Coordination
Partner with HR, Operations, FSQA, and other departments to facilitate communication and alignment.
Assist in planning onsite events, leadership visits, and executive activities.
Help ensure consistent communication between the executive team and operational departments within the facility.
Qualifications:
Associate or Bachelor’s degree preferred; equivalent experience considered.
3 years of experience supporting senior executives, preferably in manufacturing, food production, or a similar fast-paced environment.
Excellent written and verbal communication skills.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Highly organized with strong attention to detail and the ability to manage competing priorities.
Ability to work independently, take initiative, and anticipate needs.
Professional demeanor, strong interpersonal skills, and commitment to confidentiality.
Why Join Us?
Opportunity to work directly with executive leadership
Growing organization with a dynamic, fast-paced environment
Competitive compensation and benefits
Ability to make a meaningful impact on organizational efficiency and leadership operations
Salary : $80,000 - $95,000