Sr. Manager of Payroll & Benefits

Who is CADY?

CADY exists to inspire and unleash human potential. Started in 1999, we have become the fastest growing photography company in the U.S., with an average 20% growth each year. Through photography, classroom solutions, school branding, and more, we deliver an experience unlike anything in our industry. We are an innovative company competing to outdo ourselves, year after year. As the nation’s premier school photography company, we engage with students, schools, and our team members to make them feel accepted and empowered. CADY’s mission is to go beyond a portrait and to provide a premier experience for the extraordinary- because each of our guests, school partners, and team members are utterly extraordinary. 

Who are you? 

You are an ambitious, detail oriented team member who finds joy in making meaningful connections with people. You have a true passion for creating memorable experiences for people. You see beyond the surface of interactions and recognize that every person has a story and the idea of being a part of that is exciting! You enjoy working hard and celebrating hard. You love the opportunity to exceed expectations- and be rewarded for your contribution to the company! 

Job Summary 

The Sr. Manager of Payroll & Benefits is responsible for managing and overseeing the entire payroll function from beginning to end on a weekly and bi-weekly basis for a workforce consisting of salaried, hourly and contract team members. Ensuring payroll is processed on time, accurately and within compliance and company established policy. The Sr. Manager of Payroll & Benefits is responsible for the development, implementation, and administration of total rewards programs.  This includes all aspects of the employee health, welfare, and retirement programs company wide.  

Top 5 Responsibilities 

1. Implements, maintains, and manages payroll processing systems and processes timely and accurate weekly and biweekly payrolls for all earnings and deductions, for the entire workforce.

2. Manages and executes benefits and leave administration.

3. Prepares and maintains accurate records and reports of payroll and benefits transactions.

4. Ensures compliance with federal, state, and local wage & hour laws and benefits & leaves practices.

5. Facilitates audits by providing records and documentation as needed.
 

Additional Responsibilities 

• Pays employees by paychecks, pay cards or electronic transfers to bank accounts.
• Processes HSA and FSA funding, commissions, bonuses, paid time off, holiday pay, expenses etc.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Research and processes payroll and benefit adjustments and reviews, reconciles, and balances payroll/benefit data.
• Works closely with employees to answer and resolve any payroll related questions or concerns.
• Calculates timekeeping adjustments and processes manual payroll checks when required for corrections and or off- cycle payroll runs according to company policy.
• Completes year-end process, including preparing W-2’s for all employees in accordance with Federal and State regulations; ensure timely reporting to appropriate Federal and State Tax authorities.
• Establishes and sets up tax information in new states, resolves any issues with current states.
• Researches any employee issues concerning incorrect pay or benefits.
• Confirms approval of timecards and track down missing punches to be able to pull in time for payroll.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
• Balances the payroll accounts by resolving payroll discrepancies.
• Maintains payroll guidelines and deadlines by writing and updating policies and procedures and communicating them to the workforce.
• Responsible for the development, implementation and administration of all total rewards programs for full-time and part-time employees. This includes all aspects of the employee benefits, health, welfare and retirement programs. 
• Consults with and advises employees on eligibility, provisions, claim resolution and other matters related to benefits.
• Runs reports and does analysis to make recommendations regarding total reward programs.
• Verify and reconcile the calculation of monthly premium statements for all group benefit policies, resolve administrative problems with the carriers and/or vendors.
• Manage the annual open enrollment process, training and communication.
• Perform benefit audits to ensure integrity of data in the HR system and with carriers/vendors.
• Manage and administer the 401k plan, including all compliance and fiduciary activities.
• Responsible for administration of HSA & FSA programs.
• Administer COBRA program.
• Manage eligibility with various benefits carriers/vendors.
• Maintenance of paid time off policy to include performing periodic audits to ensure the HR system is accurate, coordinating paid time off for employees on leave with payroll, and answering employee questions regarding policy, balances, etc.
• Audit and manage process and compliance with leaves of absence, FMLA, workers’ compensation, ADA, FLSA, wage & hour and ACA etc.
• The above cited duties and responsibilities describe the general nature and level of work performed by the incumbent assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.

Job Requirements 

Qualifications/Skill Requirements 

• Must be at least 18 years of age 
• Must pass a satisfactory background check
• Must have experience managing payroll for a high volume, hourly workforce
• Excellent understanding of multi-state and multi-location payroll and taxes, California is a plus
• Current knowledge of payroll, benefits and leave procedures and related laws
• Advanced Excel skills with functions such as VLOOKUP, SUMIF, CONCATENATE, IF logic, pivot tables, calculation formulas, etc.
• Experience with Paycom HRIS for payroll processing is a plus
• Fundamental Google Suite skills
• Passion for helping people and supporting team members and managers
• Comfortable calling field operators and team members and providing guidance over the phone
• Ability to manage and prioritize multiple projects while simultaneously meeting all deadlines
• Extreme attention to detail
• An analytical mind and strong math skills
• Ability to maintain confidentiality of sensitive or proprietary information
• Proactive, problem-solving nature
• Outstanding communication skills (written and oral)

Experience 

• Minimum of five years as an experienced payroll & benefits professional

Education 

• BS/BA in Business Administration, Accounting, Human Resources or related field; professional certification (e.g. CPP, CBES) is a plus

Physical Requirements and Environmental Factors

• Extended periods of viewing computer screens
• Moderate noise and other potential sensory stimulants (i.e., business office with computers, phone, and printers, music, and light foot traffic)
• Able to bend or stoop as needed