Construction Clerk

Job Title: Construction Clerk

Department: Construction 

FLSA Classification: Non-Exempt 

EEO Classification: Administrative Support Workers 

Reports To: Jason Williams

Last Modified: 10/16/2025 

Job Summary:

The construction administrative assistant supports all types of construction operations including but not limited to answering phones, day-to-day scheduling, data input, record keeping and administrative lead email review.   The construction administrative assistant assists with activities and events which may require attendance at such events.  The construction administrative assistant must display sound judgement and communication skills to deal with a variety of people, including Swyft Fiber coworkers, vendors, contractor groups and outside company representatives. This position handles sensitive and confidential information regularly, so diplomacy, tact, and discretion are essential skills.

Essential Duties & Responsibilities:

• Report to the administrative lead for daily updates, accomplishments and any issues requiring attention.
• Taking memos and communicating with administrative lead, coworkers and customers by but not limited to phone calls, slack and email.
• Organizing and scheduling appointments and calendar events with company software.
• Coordinate team meetings and events and prepare agendas.
• Communicate with contractors and vendors.
• Prepare confidential documents and reports.
• Maintain written and electronic files and perform data entry when required.
• Maintain administrative lead’s calendar.
• Preparing and proofreading correspondence, reports and other documents created by the administrative lead.
• Preparing and scheduling travel arrangements for administrative leads and other construction staff members.
• Attending meetings (when required)
• Ability to screen and direct administrative lead’s phone calls.
• Ability to screen and direct administrative lead’s emails.
• Other duties as assigned.

Job Qualifications:

• High school diploma or equivalent.
• Associate or Bachelor’s degree in a related field preferred.
• Previous Administrative and/or Accounting Clerk experience required.

Skills:

• Proficiency in Microsoft and Google applications. Examples: (Word, Excel, PowerPoint, Outlook, Google Docs, Google Sheets, Google Slides, Google Drive).
• Excellent organizational and time-management skills.
• Attention to detail.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Keyboarding skills.
• Ability to anticipate needs, have a sense of urgency and be proactive.
• Ability to handle confidential matters.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.

Physical Demands:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee frequently is required to stand, walk, and sit; climb, balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision depth perception, and ability to focus.

The conditions listed are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by managers as deemed appropriate.

Equal Opportunity Employer/Veterans/Disabled