What are the responsibilities and job description for the Pharmacy Buyer and Analyst position at Cabell Huntington Hospital/St. Mary?
Rivers Health is seeking a full-time Pharmacy Buyer and Analyst.
Responsible for drug and supplies procurement, inventory control, billing and 340B program activities support for the pharmacy department. Manages ordering, receiving, storage, reporting, and reconciliation of pharmaceuticals and pharmacy supplies while ensuring compliance with DSCSA and 340B program requirements. Serves as a liaison between Pharmacy, Revenue Cycle, IT, vendors, and system 340B Analysts to protect revenue integrity and optimize dispensing operations. Performs duties within the scope of a Certified Pharmacy Technician.
Essential Job Functions
- Process purchase orders and requisitions and place orders with vendors.
- Support pharmacy administration with vendor selection and product information.
- Ensure orders comply with existing contracts when applicable.
- Research and identify optimal sources, pricing, and cost-saving opportunities.
- Assist in evaluating alternative products and suppliers as requested.
- Ensure compliance with the Drug Supply Chain Security Act (DSCSA).
- Identify medications requiring ordering and restocking.
- Communicate drug shortages, recalls, and supply issues
- Perform purchasing and inventory control functions, including repackaging, expiration monitoring, storage, and security.
- Prepare, package, and label medications as needed.
- Maintain knowledge of drug properties to ensure proper handling and storage (e.g., refrigeration, light sensitivity, hazardous materials).
- Process wholesaler invoices and coordinate with accounts payable.
- Manage pharmacy returns and credits.
- Utilize computer systems for purchasing, communications, reporting, and data exchange.
- Ensure timely delivery of medications to satellite locations.
- Coordinate inter-pharmacy drug transfers in compliance with 340B and DSCSA requirements.
- Assist with preparation and execution of year-end inventory.
340B Program & Compliance
- Collaborate with 340B Analysts to optimize program performance and ensure compliance.
- Log manual invoices for vendors outside of primary wholesaler
- Manage manufacturer vs. wholesaler NDC requirements and restrictions.
- Maintain EHR drug dictionary rules, pricing, and modifiers related to 340B and Chargemaster
- Monitor 340B purchasing accounts and utilization for accuracy and compliance.
- Perform internal and external audits to validate processes and compliance.
Operations, Systems & Reporting
- Serve as liaison between IT, Revenue Cycle and Pharmacy Services for medication build processes.
- Collaborate with leadership to optimize automated dispensing systems (e.g., inventory levels, stockouts, PAR levels).
- Manage pharmacy automation systems and reporting functions.
- Support Pharmacy Charge Description Master (CDM) maintenance.
- Review daily charges and rejections, resolve discrepancies, and monitor trends.
- Function as finance liaison for formulary changes, charge reconciliation, and pricing updates.
- Perform price file updates in EHR systems
- Create reports, dashboards, and data visualizations for monitoring and analysis.
- Prepare and distribute monthly, quarterly, and annual reports.
- Assist with budgeting, expense tracking, and financial reporting.
Administrative & General Duties
- Participate in hospital committees and collaborate with departments and external partners.
- Develop, maintain, and communicate policies related to pharmacy revenue integrity and 340B.
- Assist with clinic inspections to ensure proper medication storage and control.
- Maintain required competencies and perform duties of a Certified Pharmacy Technician as needed.
- Ensure work areas remain clean, organized, and compliant with safety standards.
- Complete timekeeping responsibilities and meet scheduling requirements.
- Adhere to all safety protocols and patient safety standards.
- Always maintain confidentiality.
- Participate in planning, process improvement, and performance reviews.
- Perform additional duties as assigned.
Qualifications:
QUALIFICATIONS:
The following qualifications, or equivalents, are the minimum requirements necessary to perform the essential functions of this position.
EDUCATION:
High school diploma or equivalent
CERTIFICATIONS:
State registration with the WVBOP and national certification as a Pharmacy Technician.
ASHP Pharmacy Revenue Cycle Management Certificate within 180 days
EXPERIENCE:
Minimum of 3 years as a hospital pharmacy technician. Pharmacy purchasing, 340B, Meditech and Sentry Data Systems experience preferred