What are the responsibilities and job description for the Administrative Secretary position at Cabell Huntington Hospital/St. Mary?
Marshall Health Network is seeking an organized and detail-oriented Administrative Secretary to support our Hospitalist Department. This role provides high-level administrative assistance to the Director of Hospitalist Services and Medical Directors, focusing on provider onboarding, credentialing, scheduling, and internal communications. The ideal candidate will serve as a key liaison across departments including Medical Staff Office, Billing, Payroll, and Compliance, while also assisting with meetings, documentation, and site operations.
Key Responsibilities Include:
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Coordinate onboarding, orientation, and credentialing for new providers
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Serve as point of contact between hospitalist teams and central departments
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Schedule and facilitate internal meetings and monthly site reviews
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Maintain records, track accounts receivable, and escalate unresolved billing issues
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Assist with provider interviews, payroll issues, and completion of clinical forms
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Use systems like Amion and Doc Halo for scheduling and communication
This position plays a vital role in ensuring smooth operations and communication across the Hospitalist Department.
Qualifications:
Education:
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Junior College/Technical School preferred
Experience:
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2–5 years of administrative or healthcare-related experience preferred
Skills & Abilities:
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Strong verbal and written communication skills with patients, the public, and internal staff
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Ability to adapt and prioritize in a fast-paced, change-driven environment
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Leadership-minded communication and interpersonal skills
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Capacity to perform under pressure, especially in unexpected or high-stakes situations
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Strong critical thinking and evaluation skills, using measurable or verifiable criteria