EC Office Coordinator Treasurer

General Definition of Work

Performs intermediate skilled administrative support work by maintaining accurate records of budget activity and financial reports, preparing contracts, processing purchase orders, receiving and managing incoming/outgoing monies, daily management of staffing lists, working with the director and staff to complete requests for information or correspondence, taking and responding to inquiries, and related work as apparent or assigned. Work is performed under the limited supervision of the Director of Exceptional Children’s Programs.

Qualification Requirements

• Combination of education and experience equivalent to graduation from a two year or community college with coursework in finance, business or accounting.
• PC skills required.
• Experience with Microsoft Word and Excel required.

Knowledge, Skills and Abilities

• Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques.
• Thorough knowledge of school system business and accounting functions, organization and policies.
• Thorough knowledge of business English and spelling.
• Ability to read and follow procedures and instructions.
• Ability to organize and perform work independently.
• Ability to operate standard office equipment and related hardware and software.
• Ability to learn specialized software and equipment related to business need.
Ability to establish and maintain effective working relationships with associates and the general public.

Salary

Pay Grade NC11

Reports to

Director of Exceptional Children’s Programs

Essential Functions

• Manage payroll for the EC Department
• Create and manage transportation contracts and community-based trainings, including creating trips in the transportation software and managing the financial processes
• Gather quotes, process purchase orders, and monitor inventory for the EC and Related Services Departments
• Daily management of staffing lists related to multiple funding sources
• Daily monitoring and management of random moment in time procedures
• Weekly management of short-term assignments
• Reviews and processes staff development reimbursement requests; verifies documentation
• Maintain licensure tracking forms and manages reimbursements for the Related Services Department
• Process monthly mileage reimbursements for the EC and Related Services Departments
• Prepares and maintains financial systems, records and reports for multiple funding sources and grants
• Writes checks for student programs; maintains separate accounts for the program.
• Assist with budgeting planning and monitoring
• Reconcile bank statements
• Receives and receipts funds
• Posts receipts and disbursements to department fund accounts
• Works with the director and other staff on correspondence, special requests, reports, finances, or filling requests for information and reports
• Prepares for and assists with financial audits; Maintains internal audit policies and procedures
• Maintains department specific forms and information
Performs related and general clerical work as required

Physical Requirements

• This work requires the occasional exertion of up to 25 pounds of force.
• Work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities.
• Work has no exposure to environmental conditions.
Work is generally in a moderately noisy location (e.g. business office, light traffic).

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job