Catering Event Coordinator

Company Description Caballero's Catering and Events is a professional catering and event services company serving clients in and around Dayton, OR. The team specializes in delivering high-quality food, attentive service, and well-coordinated events for a wide range of occasions, from corporate functions to private celebrations. The company focuses on clear communication, reliability, and tailored experiences that reflect each client’s vision and budget. Team members work in a collaborative, fast-paced environment where attention to detail and guest satisfaction are top priorities.

Role Description The Catering Event Coordinator is a full-time, hybrid role based in Dayton, OR. This role is responsible for coordinating all aspects of catering events, including gathering client requirements, preparing event proposals, and confirming menus, timelines, and event details. The coordinator will liaise with clients, venue staff, and internal kitchen and service teams to ensure smooth execution before, during, and after each event. Day-to-day tasks include managing event calendars, preparing quotes and contracts, overseeing event setup and breakdown, and addressing client needs on-site. The role also involves supporting sales efforts by responding to inquiries, conducting site visits, and maintaining accurate records of client communications and event specifications.

Qualifications

• Strong Event Planning and Event Management skills to coordinate multiple events, timelines, and logistics.
• Excellent Communication and Customer Service abilities to interact professionally with clients, guests, and team members.
• Sales and relationship-building skills to support lead follow-up, proposals, and repeat business.
• Organizational and time-management skills to prioritize tasks in a fast-paced, deadline-driven environment.
• Ability to work on-site as needed for extended hours, including evenings and weekends, as event schedules require.
• Experience in catering, hospitality, or events is preferred; familiarity with food service operations is a plus.
• Proficiency with basic office and scheduling software; comfort using email, spreadsheets, and event management tools.
• High school diploma or equivalent required; additional education or certification in hospitality, events, or a related field is a plus.

Salary

• Training starts at $17/hr, and once training is over then would increase this $20 /hr - depending on performance and experience
• Opportunity for raises through transition from hourly to salary after 6 months, based on performance