What are the responsibilities and job description for the Executive Personal Assistant position at C-SUITE ASSISTANTS?
Executive Personal Assistant to Principal, Global Well-Renowned Architectural Firm, Coral Gables, Florida
A world-renowned architect of a firm that handles very high-end projects globally is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator and member of the team. The ideal candidate has a creative mindset that finds solutions, is very detail-oriented, organized and appreciates the meeting of art and engineering with a “high touch” service mentality and worldly sophistication. Experience supporting a HNW individual with many international interests highly desired. Fluency in multiple languages, particularly Spanish or Portuguese highly desired.
About the job:
● Manage the Principal’s complex calendar, prioritizing and understanding shifting priorities, personal and professional.
Optimize the Principal’s time; anticipate needs and build breathing room into a high velocity schedule that spans global time zones
● Manage global travel arrangements with detailed itineraries for the team
● Prioritize and manage inbox ; craft emails on his behalf as well as other correspondence
● Prepare Principal for client meetings including any collateral materials and research;
Plan dinners/events.
● Manage information flow with his direct reports
Ad hoc projects; personal errands
Base Salary, Comprehensive Health Benefits
About You:
A minimum of 5 years of experience as an Executive Personal Assistant supporting a worldly and creative high- level executive
- Bachelor’s Degree
- Strong interpersonal skills to speak with clients, internal stakeholders with “high touch” diplomacy; Fluency in Spanish or Portuguese a PLUS
- Wants to be a trusted confident, handling confidential information with discretion and sensitive issues with integrity
- Very detail oriented with excellent project management skills
- Excellent Microsoft Office Suite skills
- Excellent written and verbal communication skills
- A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace
- Engaging, warm, energetic and polished who thrives on taking as much off the principal’s plate so he can focus on the success of the organization.
- A worldly sophistication and perspective with a very team-oriented attitude