What are the responsibilities and job description for the Executive Personal Assistant position at C-SUITE ASSISTANTS?
Executive Personal Assistant to HNW Principal, Family Office, Coral Gables, Florida, Hybrid
A HNW Principal who runs a family office is seeking an exceptional Executive Personal Assistant to serve as his trusted partner and operational right hand for all things administrative. This is an exciting opportunity for someone who is very tech savvy and can take as much off his plate as possible so he can focus on his investments which are primarily in the technology space.
This is a hybrid role, 1 or 2 times a week at the principal’s home office in Coral Gables (not all day but as needed)
The Executive Personal Assistant will take a holistic approach to support, integrating both personal and professional domains with exceptional discretion, initiative, and emotional intelligence. This is not a traditional support position—it requires someone who thrives as a strategic extension of the principals, ensuring smooth execution and anticipatory management across all aspects of his life .
About the Job
- Serve as the primary liaison, “Gatekeeper” and trusted point of contact for the Principal, managing professional and personal schedules, priorities, and commitments
- Prioritize his inbox and craft emails and other correspondence on his behalf; do research and prepare briefings, as needed
- Coordinate domestic and international travel with detailed itineraries,
- Help the principal track his investments, wire funds,
- Oversee key household projects and renovations; help hire household staff, handle payroll
- Plan and support events, dinners with a “high touch” mentality
- Manage other personal matters including, vendor oversight, family scheduling, and errands taking as much off his plate as possible
- Handle expense reports, bill payments, purchase tracking, and record keeping
- Leverage technology and AI tools to optimize time management, streamline communications, and enhance overall efficiency
- Ad Hoc special projects
About You
- At least 3 years of experience supporting a high-net-worth individual or family;
- Bachelor’s degree. Bi-lingual a PLUS but not required
- Proven ability to operate with discretion, judgment, flexibility, and emotional intelligence
- Exceptional organizational and anticipatory skills; very detail oriented always going the next step to provide “high touch” service.
- Confident communicator with great written and verbal skills
- Highly proficient with Microsoft Office Suite, Google Workspace, Tech savvy and experience working with AI tools
- Strong project management and event planning skills
- A warm engaging personality that can work well independently, always anticipates needs and problem solves with very little intervention