Executive/Personal Assistant to Managing Principal

A growing, execution-driven organization in the professional services sector is seeking an exceptional Executive Assistant to support its Managing Principal. This role is central to ensuring efficiency, clarity, and momentum at the executive level. The ideal candidate excels in fast-paced, high-expectation environments and brings a proactive, solutions-oriented approach to every task. This is a highly visible position requiring impeccable judgment, strong communication skills, and an unwavering commitment to follow-through. The role is full-time and onsite.

About the Job:

Executive Support & Calendar Management

• Manage the Principal’s complex and rapidly shifting schedule, ensuring appointments, priorities, and commitments are aligned and optimized.
• Serve as the primary gatekeeper, triaging requests to protect the executive’s time and maintain focus on mission-critical objectives.
• Prepare agendas, briefs, schedules, and follow-up documentation for meetings and strategic discussions.

Communication & Correspondence

• Draft, refine, and manage executive-level communications with professionalism, accuracy, and discretion.
• Serve as a liaison between the executive office and internal teams, clients, and external partners.
• Uphold strict confidentiality across all written and verbal communications.

Travel Planning & Logistics

• Coordinate domestic travel arrangements, including flights, accommodations, ground transportation, and related logistics.
• Prepare comprehensive travel itineraries and ensure seamless execution of plans.
• Process expenses and support budget tracking as needed.

Project Coordination & Operational Support

• Assist with high-priority initiatives led by the Managing Principal and track deliverables across departments.
• Conduct research, compile reports, and prepare presentation materials upon request.
• Ensure timely follow-through and clear communication on executive-driven tasks and projects.

Office & Resource Management

• Maintain organized and up-to-date digital and physical filing systems.
• Manage supplies, vendor relationships, and service providers that support the executive’s workflow.
• Handle occasional personal tasks and errands with the utmost discretion and reliability.

About You:

• BA/BS from a college or university is preferred.
• 5 years of experience supporting senior executives in a high-expectation, fast-paced environment.
• Exceptional written and verbal communication skills.
• Highly organized with strong attention to detail and an ability to anticipate needs before they arise.
• Skilled at managing confidential information and exercising sound judgment.
• Proficient in Microsoft Office Suite and scheduling/collaboration platforms.
• Resourceful, self-directed, and calm under pressure, with the ability to navigate shifting priorities with ease.
• A proactive problem solver who takes ownership, drives results, and maintains a high standard of excellence.

Competitive salary and benefits

Hours: Full-time and onsite with office hours 8:00 am – 4:30 pm. Flexibility to work beyond standard hours during time-sensitive periods.