What are the responsibilities and job description for the Executive Assistant position at C-SUITE ASSISTANTS?
Executive Assistant to the Co-Founders, Family Office Focused Exclusively on Music Industry Investments, Local/Remote, Fairfield County, Ct.
The Co-Founders of a family office that specializes exclusively in music industry investments is looking for an Executive Assistant to handle their administrate needs from complex calendar management across multiple time zones, detailed travel arrangements a well as planning events and dinners. The ideal candidate has a “creative” mindset that can truly problem solve with very little intervention; high emotional intelligence and the maturity to work independently. The candidate must also be very detail-oriented with a “high touch” service mentality. The is a LOCAL REMOTE role near Fairfield County so the person can meet from time to time with 1 of the Co-Founders who is in the area. This is an exciting opportunity for someone who truly enjoys keeping very busy executives on track with all their administrative needs, has an interest in music industry or other creative field and also has the business acumen to engage with financial partners and music industry executives diplomatically.
About the Job:
- Support the Co-Founders, handling complex calendar management(global), communicating on their behalf, and prioritizing meetings/appointments
- Prioritize emails from inbox and craft emails on their behalf; get to know the investors and music industry executives and handling those relationships professionally and diplomatically.
- Schedule extensive global travel arrangements with detailed itineraries
- Arrange dinners/events
- Keep the Co-Founders on track to attend meetings, reminders. Attend some meetings and handle action items, as needed
- Prepare collateral materials needed for meetings/events
- Coordinate with other internal executives on the Co-Founders behalf
- Some personal work; holiday cards, gift giving and ad hoc personal projects
Base salary plus discretionary bonus, 100% Health Benefits Covered
About You:
- At least 5 years of experience as an Executive Assistant to an executive in the C-Suite, preferably in a creative field. An interest in music a plus
- Bachelor’s Degree
- High level of integrity and discretion in handling all confidential information
- Excellent Microsoft Office Suite skills; Slack; tech savvy with an interest in AI
- Excellent written and verbal communication skills
- A pro-active “creative mindset” to anticipate needs, stay 3 steps ahead and problem solve with a “high-touch” mentality
- The maturity to work remotely independently with a personality that enjoys making sure the Co-Founders administrative needs are met seamlessly
A warm, engaging professional personality that can interact diplomatically with investors and music
Salary : $80,000 - $85,000