What are the responsibilities and job description for the Executive Assistant to President position at C-Suite Assistants?
A PR firm with well-known clients is looking for an Executive Assistant to the President. The previous EA was there for 5 years. The company has 100 employees and an office in the Flatiron District that has an open plan and has a lounge area and a kitchen. The vibe in the office is team oriented. This is an office role 4 to 5 days per week
About the Job:
¨ Provide daily support to the President in planning, directing, managing, and coordinating business activities
¨ Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless
¨ Serve as trusted primary contact between President and internal staff
¨ Coordinate travel arrangements, including flights, hotels, and itineraries
¨ Liaise professionally with clients, senior executives, and cross-functional partners across the organization
¨ Screen and prioritize incoming calls, emails, and requests
¨ Set up domestic and international conference calls and meetings, both in-person and virtual
¨ Handle expense reports, invoice tracking, and related administrative tasks
¨ Assist with research projects, presentations, and proposals for both current and prospective clients
¨ Update and maintain documents and grids such as org charts, lists; draft correspondences
¨ Support general office operations, including ordering supplies and coordinating logistics
¨ Provide hands-on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)
¨ Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands
¨ Maintain discretion when handling highly sensitive and confidential information
¨ Assist at events after hours or on weekends, as needed
¨ Assist with social posts, content ideas and captions for Instagram and LinkedIn
About You:
¨ Minimum of 5 years of experience in a related support position
¨ BA/BS from a college or university
¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨ Dynamic and proactive comfortable in a fast-paced environment
¨ Polished, professional demeanor
¨ Experience in or knowledge of the media, fashion, and design industries a plus
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Salary, 401K, Benefits (medical, dental, vision), Paid Vacation (12 days the first year plus 5 sick days, the office is also closed Christmas to New Year’s) Hours: 9-5